Review Archives

MAPPs Reviewed During FY10 - 3rd Quarter

The following MAPPs were recommended for review by the University of Houston subject matter experts. The review period concluded and changes are currently being distributed for approval.  The column titled "Proposed Changes" briefly explains the changes that have been submitted.

MAPP Number and Name Proposed Changes Review Comments
MAPP 02.01.07 - Consulting and Outside Employment - Exempt Staff Policy references were corrected throughout
MAPP 02.01.07, and the language was updated for clarity as well as to align the policy with current Board policy language. Section VII.E was revised so that the original request will be sent to HR, while the department and employee receive copies. The addendum was removed and replaced with a form available online. These changes were proposed by Human Resources and University Policies and Procedures.
MAPP 02.03.06 - Employment Eligibility Verification Form I-9 The proposed new MAPP 02.03.06 was written to ensure compliance with the U. S. Department of Homeland Security provisions for completing Employment Eligibility Verification Forms I-9. This draft was proposed by Human Resources.  
MAPP 02.04.03 - Discipline and Dismissal of Staff Employees The definition of grievance was limited to specific employment actions in MAPP 02.04.03. Section IX.B was edited to require HR to retain the original formal disciplinary document. The employee would receive a copy. Section IX.C was updated to provide a timeline for the submission of appeals (5 days). Section X.B regarding pre-termination conferences was removed. These changes were proposed by Human Resources.  
MAPP 03.03.01 - Property Management Guidelines Section IV.A of MAPP 03.03.01 was updated to include the link to the department website which provides the Property Management Guidelines.  A statement was added to Section IV.B to require coordination between the disposing department and IT to ensure the appropriate disposal of data processing equipment that is not capitalized or controlled. These changes were proposed by the Office of Finance.  
MAPP 05.04.04 - Accounts Receivable Section VI was updated in MAPP 05.04.04 to require departments to make collection procedures available to General Accounting and Internal Audit upon request rather than filing the procedures with General Accounting.  Section VII was updated to require the Board's approval prior to a debt write-off. General Accounting will use the cost centers specified by the department for the write-off. Fund equity will be used if no bad debt reserve is available. These changes were proposed by the Office of Finance.  
MAPP 05.04.05 - Reporting Indebtedness to the State Comptroller Student Financial Services was given responsibility for determining debt delinquency standards in Section V of MAPP 05.04.05. The addendum was also updated. These changes were proposed by the Office of Finance.  
MAPP 06.02.03 - Comprehensive Laboratory Safety Program and Corresponding Safety Manuals MAPP 06.02.03 was submitted for its scheduled review.  Changes include renaming the document to "Laboratory Safety Programs and Corresponding Safety Manuals." These changes were proposed by Environmental Health and Risk Management.  
MAPP 10.03.06 - College/Division Responsibilities for Information Technology Resources MAPP 10.03.06 was updated in accordance with the Texas Administrative Code Title 1, Chapter 216.  Project Management was added to Section II.A.5.  Position reporting lines were added throughout Section II.B. Project Management Practices was included in Section II.D.5. The definitions section was removed and the references were updated. These changes were proposed by Information Technology.  
MAPP 13.01.02 - Conduct Assessment and Response Team (CART) The proposed new MAPP 13.01.02 was written to establish the Conduct Assessment and Response Team (CART), identify its membership, and enable the team to coordinate university assets and resources in order to assess and respond to university students who exhibit threatening and concerning behaviors. This draft was proposed by the Office of the Dean of Students, with representatives from Student Affairs, Legal Affairs, Academic Affairs, and Public Safety. Policy - Can a set of procedures regularize ways to deal with unusual circumstances?

Policy - Review other university best practices.
Response: The formal establishment of a behavioral intervention team is considered a “best practice” among leading colleges and universities.

Policy - How does this policy coordinate with our current program

I - Shouldn’t MAPP 13.01.02 be applicable to faculty and staff as well as students, since the potential for disruptive behavior is not dependent upon the nexus of the individual with the university?
Response: Adding faculty, staff, and visitors creates additional issues, such as confidentiality of personnel records, consistency of the implementation of disciplinary processes for faculty and staff, questions regarding the limitations of law enforcement and administrative staff in their approach to dealing with visitors who exhibit troubling behaviors, etc. We suggest approval of the proposed policy and charge the group with the task of working the issues that apply to adding faculty, staff, and visitors, and provide the team with the resources (primarily personnel and administrative authority) to work through the administrative challenges.

I - Expand of the policy to include faculty and staff.
Response: See above.

I & II - Recommend that the terms "threatening behavior," "concerning behavior," disruptive behaviors," "potentially threatening, concerning or disruptive behaviors" be defined objectively and used consistently throughout the proposal.

I & II - "Thought police." Although seemingly innocuous, what does "concerning student behavior" mean?

II & IV - How and where should this information be shared, and what are the privacy issues for students?
Response: Records are considered educational and, therefore, subject to FERPA.

III.A. - Should student representatives be considered for membership?

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation, go to

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