Review Archives

MAPPs Reviewed During FY10 - 2nd Quarter

The following MAPPs were recommended for review by the University of Houston subject matter experts. The review period concluded and changes are currently being distributed for approval.  The column titled "Proposed Changes" briefly explains the changes that have been submitted.

MAPP Number and Name Proposed Changes
MAPP 02.02.01 - Family and Medical Leave Content of MAPP 02.02.01 was rewritten to reflect legislative changes including, but not limited to, the addition of Family Military Leave provisions. These changes were proposed by Human Resources.
MAPP 02.03.03 - Employee Orientation and Sign-up Section III.C of MAPP 02.03.03 was updated to remove reference to the paper employment eligibility form. Addendum A was also removed. These changes were proposed by Human Resources.
MAPP 02.04.01 - Employee Grievances Definitions were added for "HR representative," "grievable action," and "appeal panel" in MAPP 02.04.01. The informal grievance process must be initiated by the employee. The HR representative was assigned responsibility for determining whether or not to proceed with a formal grievance based on the information provided by the employee. The process was adjusted to require a written response from the supervisor in support of his/her action. Two potential processes were outlined in the formal procedures: HR mediation or an appeal panel. Each party may challenge one member of the panel. Cabinet officer action was removed from the policy. These changes were proposed by Human Resources.
MAPP 02.04.05 - Termination Clearance The definitions of "benefits eligible employees" and " exempt student assistants" were removed from MAPP 02.04.05, and the definition of "termination checklist" was added. Addendum A was also removed, as it is available on the HR website. These changes were proposed by Human Resources.
MAPP 02.06.02 - Staff Tuition Scholarship A minimum enrollment of 3 credit hours was included in MAPP 02.06.02 for staff tuition scholarship eligibility. Section IV.F was also added, requiring recipients to maintain a 2.00 GPA. If the GPA falls below 2.00, the employee would not be eligible for the scholarship for at least one long semester. These changes were proposed by Staff Council.
MAPP 03.01.04 - Fleet Management Plan Wording was updated throughout MAPP 03.01.04. The definition of "field employee" was removed and the definitions of "auto shop supervisor," "cap," "fleet coordinator," "pool vehicle" and "vehicle operator" were added. Section VI was added to outline operator rules of conduct, and Section VII was added to require and provide procedures for vehicle use reports, which must be submitted no later than the 5th day of the following month. The Driver Authorization section was updated to require operators to report traffic citations to their supervisor. An operator is also required to notify their supervisor if they have lost their license, which may result in termination if the employee's position requires a valid license. The clause that established operator responsibility of citations issued in university vehicles was removed. Heavy-duty vehicle operators must maintain a commercial driver's license and abide by the federal Drug and Alcohol Testing program. Departments must arrange for insurance coverage on all leased or rented vehicles. Short-term leases were removed from exemption. Forms replaced many instances where a written request was previously indicated for ease of use. These changes were proposed by Fleet Management.
MAPP 04.04.01A - Contracting - General

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MAPP 04.04.01A was rewritten to align it with current legislation and Board policy. The procedures were also changed throughout to reflect current practices. The policy was reassigned to Legal Affairs and a definitions section was added. Contracts must be fully executed prior to payment, and any payments or reimbursements for contractor expenses must be authorized by the contract. The originating unit must notify Contract Administration of any concerns or suggestions in writing prior to contract submittal. Investment agreements no longer require Board approval per Board policy. Delegations of authority were removed, as this information is available on the Chancellor's website. These delegations may be further delegated with the submission of a Delegation of Authority Memorandum. All consulting services contracts must be reviewed and approved by Contract Administration, and a finding of fact that the services cannot be adequately performed by a state agency must be submitted. Revenue-generating contracts must be reviewed by Contract Administration so that they may coordinate with the Tax Department to ensure that adverse tax implications are not created. Reporting requirements regarding the use of non-resident bidders, information on the Texas Electronic Marketplace, and all addendums were removed. These changes were proposed by Contract Administration.
MAPP 05.04.06 - Bank Account Reconciliation The length of time that the bank manager has to reconcile bank accounts was extended to 30 days from the receipt of the statement in MAPP 05.04.06. A statement indicating that the bank manager will run reports from the finance system within one day from the closing of the books was removed. These changes were proposed by the Office of Finance.

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation, go to

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