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SAMs Approved During Quarter 2, Fiscal Year 2019:

The following System Administrative Memoranda were approved by Chancellor Khator as official system policies during Quarter 2, Fiscal Year 2019 (December, 2018 and January/February, 2019):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.C.04 - Reporting/ Investigating Fraudulent Acts
January 14, 2019
Changed Section 4.1 with additional information about the SAO Hotline. Changed the review period from every three years to every five years on or before March 1. No additional changes were made by the Subject Matter Experts (SMEs).
Housekeeping SAM 01.C.04 was processed in Quarter 3,
FY 2019.

SAM 01.D.03 - Trademark Management
February 8, 2019
Updated links and titles as applicable. Updated Section 2.4 to indicate the Vice Chancellor for University Marketing and Communications will manage the net revenues from licensing and direct the funds to the Athletics Department. Changed Section 6.1 for standards of non-productive use to be approved by the Vice Chancellor for University Marketing and Communications. Revised the process in Section 7 for approval to register or use a Mark is submitted Vice Chancellor for University Marketing and Communications, and the request forwarded to the System Office of General Counsel for registering the Mark. The Vice Chancellor for Marketing and Communications will be responsible for maintaining and licensing the Marks of the university; the responsibility for protection and/or enforcement of Marks is with the Vice Chancellor for Marketing and Communications and the Vice Chancellor for Legal Affairs and General Counsel. Removed Section 8.3 regarding the Division of Research and Technology Transfer as the contact for royalty, licensing, and product standards. Changed responsible party to Vice Chancellor for Legal Affairs and General Counsel and Vice Chancellor for Marketing and Communications. Changed review period from every two years to every five years on or before December 1. Changed Approval to Vice Chancellor for Legal Affairs and General Counsel and Vice Chancellor for Marketing and Communications.
SAM 01.D.03 was in the Quarter 2, FY 2019 review cycle.

SAM 01.D.14 - Title VI Non-Discrimination Compliance Policy (New) (Interim)
December 14, 2018
The University of Houston System, including each of its universities, is committed to providing quality education to all its students. With the exception of language classes, virtually all university classes, programs and activities are provided in English. This policy describes the affirmative steps that each university with the University of Houston System shall take to ensure that enrolled students who are English Language Learners (ELLs) can meaningfully participate in university educational programs and services, in compliance with Title VI of the Civil Right Act of 1964.
Interim New SAM 01.D.14 was processed in Quarter 2,
FY 2019.

SAM 03.E.01 - Physical Inventory of Goods for Resale, Manufacture, or Repair
January 24, 2019
Updated titles and links as applicable. Changed review period from every three years to every five years on or before December 1. No additional changes were made by the Subject Matter Experts (SMEs).
Housekeeping SAM 03.E.01 was processed in Quarter 3,
FY 2019.

SAM 03.H.01 - Records Retention
January 24, 2019
Changed hyperlinks and titles as applicable. Changed review period from every three years to every five years on or before March 1. No additional changes were made by the Subject Matter Experts (SMEs).
Housekeeping SAM 03.H.01 was processed in Quarter 3,
FY 2019.

SAM 04.A.02 - Auditing by Internal Auditing
January 17, 2019
Changed review cycle from every three years to every five years on or before March 1. No additional changes were indicated by the Subject Matter Expert (SME).
Housekeeping SAM 04.A.02 was processed in Quarter 3,
FY 2019.

SAM 07.A.10 - Information Security Program
February 8, 2019
This new policy explains how the UH System has internal controls in place to safeguard the security, confidentiality, integrity and availability of its information resources.
New SAM 07.A.10 was in the Quarter 2, FY 2019 Review Cycle.

SAM 07.A.11 - Information Security Incident Reporting and Investigation
February 8, 2019
This new policy provides an overview of official University of Houston System (UH System) directives and guidelines in the event a potential information security incident involving information resources is identified, and the associated reporting obligations and investigative process.
New SAM 07.A.11 was in the Quarter 2, FY 2019 Review Cycle.

SAM 08.A.01 - Management and Development of University Advancement Activities
December 13, 2018
Rewrote content to reflect current operating requirements, reflecting more task-oriented processes and responsibilities. Also included explanation of gift solicitations above and below $25,000.
SAM 08.A.01 was in the Quarter 1, FY 2019 Review Cycle.



The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






Contact Us

Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu