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SAMs Approved During Quarter 1, Fiscal Year 2018:

The following System Administrative Memoranda were approved by Chancellor Khator as official system policies during Quarter 1, Fiscal Year 2018 (September, October, and November, 2017):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.C.04 - Reporting/ Investigating Fraudulent Acts
October 10, 2017
Revised reference in Section 4.1 from "My Safe Campus" to "Fraud & Non-Compliance Hotline" to reflect current operating requirements. No additional changes were made by the Subject Matter Expert(s).
SAM 01.C.04 was not in a Review Cycle, but follows the guidelines documented in SAM 01.A.01, Section 7.4.
SAM 01.D.08 - Sexual Misconduct Policy
October 5, 2017
Revised reference in Sections 9.1, 9.2, and 9.4 from "My Safe Campus" to "Fraud & Non-Compliance Hotline" to reflect current operating requirements. No additional changes were made by the Subject Matter Expert(s).
SAM 01.D.08 was not in a Review Cycle, but follows the guidelines documented in SAM 01.A.01, Section 7.4.
SAM 02.A.18 - Probationary Period for Regular Staff Employees
October 10, 2017
Made changes to titles as applicable. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. No additional changes were indicated by the Subject Matter Experts (SMEs).
SAM 02.A.18 was in the Quarter 1, FY 2018 Campus Review Cycle as a Housekeeping Change.
SAM 03.A.17 - Disclosure of Related Party Interests
October 27, 2017
Modifications to titles as needed. Revised Section 3.3 per Senate Bill 533 and updates to Texas Government
Code 2261.252 requiring for employees to provide advance disclosure of potential conflicts of interest at any time during the procurement process or term of contract.

SAM 03.A.17 was in the Quarter 1, FY 2018 Campus Review Cycle as a Housekeeping Change.

SAM 03.F.02 - Endowment Management
September 8, 2017
Added exception to Section 3.11.1 for four endowments to receive same income beneficiary cost center assignment meet the terms of the endowment agreement for distribution of income. This modification was made per AR2017-16 from Internal Audit for the Office of the Treasury to modify the document to allow comingling of funds with income beneficiary cost centers for certain specific endowments.
SAM 03.F.02 was in the Quarter 3, FY 2017 Review Cycle.
SAM 03.F.02 - Endowment Management
October 10, 2017
Added specific endowments in Section 3.3.1, effective December 1, 2009, to remove duplicate information from SAM 08.A.04, Naming Opportunities. No other changes were made by the Subject Matter Experts (SMEs).
SAM 03.F.02 was in the Quarter 1, FY 2018 Campus Review Cycle as a Housekeeping Change.
SAM 05.C.01 - Campus Programs For Minors
October 10, 2017
Revised reference in Sections 5.3.2 and 8 from "My Safe Campus" to "Fraud & Non-Compliance Hotline" to reflect current operating requirements. No additional changes were made by the Subject Matter Expert(s).
SAM 05.C.01 was not in a Review Cycle, but follows the guidelines documented in SAM 01.A.01, Section 7.4.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






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Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu