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SAMs Approved During Quarter 2, Fiscal Year 2017:

The following System Administrative Memoranda were approved by Chancellor Khator as official system policies during Quarter 2, Fiscal Year 2017 (December, 2016, and January and February, 2017):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.B.05 - Signature Authority for Construction Contracts
December 2, 2016
Applied revised SAM template and added new Revision Log. Removed Section 5, Index Terms. Changed responsible party. No other additional changes were made by the Subject Matter Experts (SMEs).
SAM 01.B.05 was in the Quarter 1, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.01 - Risk Management Policy
February 23, 2017
Updated links and titles as applicable throughout document. No other changes were made by the Subject Matter Experts (SMEs).
SAM 01.C.01 was in the Quarter 2, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.02 - Allocation of Insurance Premium and Claim Reimbursements
February 27, 2017
Updated links and titles as applicable to document. Added information to Section 2.4.a regarding the choice for liability insurance for golf carts and other non-street licensed motorized vehicles.
SAM 01.C.02 was in the Quarter 2, FY 2017 Review Cycle.
SAM 01.C.03 - Reporting Work-Related Injuries and Illnesses
February 23, 2017
Updated titles and links as applicable. No additional changes were made by the Subject Matter Experts (SMEs).
SAM 01.C.03 was in the Quarter 2, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.05 - Executive Travel
February 23, 2017
Updated titles as applicable. No additional changes were made by the Subject Matter Experts (SMEs).
SAM 01.C.05 was in the Quarter 2, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.07 - Safety Administration
February 23, 2017
Updated titles as appropriate. No additional redlines were made by the Subject Matter Experts (SMEs).
SAM 01.C.07 was in the Quarter 2, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.09 - Tort Liability
February 23, 2017
Updated links and titles as applicable. No additional changes were made by the Subject Matter Experts (SMEs).
SAM 01.C.09 was in the Quarter 2, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.11 - Property Loss Claims
February 23, 2017
Updated titles as applicable. Removed Exhibit A, and added Section 8, References, with link to University of Houston System Property Loss Claim Report Form. No additional changes were made by the Subject Matter Experts (SMEs).
SAM 01.C.11 was in the Quarter 2, FY 2017 Review Cycle as a housekeeping revision.
SAM 01.C.15 - Pedestrian Safety
February 23, 2017
Updated titles and links as applicable. Added information on pedestrians following "do not walk" signs for incoming traffic. Added information on bicyclist and skateboard operators to give pedestrians the right of way on sidewalks and crosswalks in Section 2.1.1. Added information on vigilance when crossing campus streets in Section 2.1.2. Added definition of "pedestrian" in Section 3.2.
SAM 01.C.15 was in the Quarter 2, FY 2017 Review Cycle.
SAM 02.A.33 - Employment of Foreign Nationals
December 2, 2016
Applied revised SAM template and added new SAM Revision Log. Removed information in Section 1.2 on FTE, appointment period and funding source. Added new definitions to Section 2 for Staff Employee (Section 2.2), Faculty Employee (Section 2.3), and Permanent Resident or Resident Alien (Section 2.4). Removed definition in
Section 2.7 on Firm Employment Offer. Extensively revised both Section 3 and Section 4 on policies and responsibilities regarding the process of employment for foreign nationals. Added Section 3.10 with current GENDA/Title IX Statement per U. S. Department of Education's Office of Civil Rights' requirements. Changed review period from every three years on or before May 31st to every five years on or
before May 31st. Changed titles as applicable.

SAM 02.A.33 was in the Quarter 3, FY 2016 Review Cycle.
SAM 03.A.05 - Contract Administration
February 27, 2017
Added Section 2.6 on following contract administration guidelines and policies from the System Office of Contract Administration. Updated Section 5.2, adding "each" for fiscal year updates by September 1st for delegation of contracting authority in writing. Updated Section 6.4, adding the AVC for Facilities/Construction Management to approve construction contracts over $300,000. Updated titles and links as applicable. Added Section 10, References. Added
Addendum A, UHS Delegations of Authority Table.

SAM 03.A.05 was in the Quarter 2, FY 2017 Review Cycle.
SAM 03.B.01 - Purchasing Guidelines
February 27, 2017
Updated links and titles as applicable. Added information to Section 3.2, with links to the Purchasing Guidelines and the Contract Management Handbook. Changed reference in Section 3.1.c from OMB Circular A-110 to OMB Circular A-81 (also known as Omni-Circular).
SAM 03.B.01 was in the Quarter 2, FY 2017 Review Cycle.
SAM 03.C.03 - Repair and Construction Funds
December 2, 2016
Corrected title in Sections 2.2 and 3 and corrected links as applicable. No additional documents changes made by Subject Matter Experts (SMEs).
SAM 03.C.03 was in the Quarter 1, FY 2017 Review Cycle as a housekeeping revision.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions
December 2, 2016
Modified Section 2.2 to remove specific verification information, and indicated the review and approval of the verification report must be documented. Modified
Section 2.3.a to include types of department transactions. Revised Section 2.6 for verifications and approvals to be completed no later than 60 days after the close of an accounting period. Made minor revision to Section 2.7 for verification reports to be filed or maintained electronically within each department.

SAM 03.G.03 was in the Quarter 1, FY 2017 Review Cycle.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






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