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SAMs Approved During Quarter 1, Fiscal Year 2017:

The following System Administrative Memoranda were approved by Chancellor Khator as official system policies during Quarter 1, Fiscal Year 2017 (September, October, and November, 2016):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.D.01 - Requests for Services from the Office of the General Counsel
November 28, 2016
Applied revised SAM template and added new Revision Log. Updated links and titles as needed. Removed letter being filed with General Counsel from Section 2.1. Added communication in writing for legal services in Section 2.3. Revised Section 3 per current operating requirements. Updated Section 4 information regarding open record decision requests. Changed review period from every two years on or before March 1st to every five years on or before March 1st. Added Section 7 on related statues, policies and requirements.
SAM 01.D.01 was in the Quarter 1, FY 2016 review cycle.
SAM 01.D.02 - Employment of Outside Legal Counsel
November 28, 2016
Applied revised SAM template and added new Revision Log. Updated links and titles as needed. Added biannual agreement to Section 2.5. Revised Section 2.7 process for payment of services of outside legal counsel to reflect current operating requirements. Changed review period from every two years on or before March 1st to every five years on or before March 1st.
SAM 01.D.02 was in the Quarter 1, FY 2016 review cycle.
SAM 01.D.03 - Trademark Management
November 30, 2016
Updated links and titles as applicable. No additional changes were indicated by the Subject Matter Experts (SMEs).
SAM 01.D.03 was in the Quarter 1, FY 2016 review cycle as a housekeeping revision.
SAM 01.E.01 - Office of Intellectual Property Management
November 30, 2016
Updated links as applicable. No additional changes were indicated by the Subject Matter Experts (SMEs).
SAM 01.E.01 was in the Quarter 1, FY 2016 review cycle as a housekeeping revision.
SAM 03.H.02 - Open Records
November 28, 2016
Updated links and titles as needed. Made minor modification to Section 2.4 regarding requests from Attorney General "in most cases." No additional redlines were indicated by the Subject Matter Experts (SMEs).
SAM 03.H.02 was in the Quarter 1, FY 2016 review cycle as a housekeeping revision.
SAM 04.A.01 - Audits by External Auditors
November 30, 2016
Updated links and position titles as applicable. Changed title for document in Section 2. Rephrased Section 4.2, and changed reference document. Revised Section 5.1 on periodic audits, with the addition of Houston Public Media, Cancer Prevention Institute of Texas Grant Awards, and Financial Statement Reviews for the Southern Association of Colleges and Schools.
SAM 04.A.01 was in the Quarter 1, FY 2016 review cycle.
SAM 04.A.02 - Audits by Internal Auditing
November 30, 2016
Updated links as applicable. Added contracts to Section 2.1. Revised Section 2.3 regarding the composition of the long-range audit plan, including risk-based testing of contract administration. Added Section 3.6 on investigating reports of defalcation, misappropriation or other fiscal irregularities. Added long-range audit plan to risk analysis in Section 4.1. Added Section 5.6 on written responses of reports of suspected fraud, waste, abuse and/or ineffective operations to be distributed to the Chair of the Audit and Compliance Committee and the Chancellor.
SAM 04.A.02 was in the Quarter 1, FY 2016 review cycle.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






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Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu