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SAMs Approved in Quarter 1, Fiscal Year 2016:

The following System Administrative Memoranda were approved by the Chancellor as official system policies during Quarter 1, Fiscal Year 2016 (September, October, and November, 2015):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.F.01 - Public Safety Standards
September 21, 2015
Added information about the Clery Act process for all component campuses to follow based on the request of the U.S. Department of Education, including modification to Section 3 and deletion of Section 4. Added links and modified titles as appropriate.
SAM 01.F.01 was approved in Quarter 1, FY 2016 per required legislative changes as documented in SAM 01.A.01, Section 7.7.
SAM 02.A.32 - Labor Unions
September 25, 2015
Applied revised SAM template and added new Revision Log. Removed Section 7, Indexing Terms. No additional changes were required per the Subject Matter Expert (SME).
SAM 02.A.32 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 02.A.34 - Types of Staff Employment
September 25, 2015
Applied revised SAM template and added new Revision Log. Added GENDA statement to Section 3.7. Changed title in Section 5 to Interim Vice Chancellor for Administration and Finance. No additional changes were required per the Subject Matter Expert (SME).
SAM 02.A.34 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 02.B.06 - Authorized Categories of Non-Exempt Compensation
September 25, 2015
Applied revised SAM template and added new Revision Log. Changed T.C.L.E.O.S.E. in Section 3.4 to T.C.O.L.E. Changed title in Section 6 to Interim Vice Chancellor for Administration and Finance. No additional changes were required per the Subject Matter Expert (SME).
SAM 02.B.06 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 02.B.07 - Fair Labor Standards Act
September 25, 2015
Applied revised SAM template and added new Revision Log. Made links to all applicable web sites. Added GENDA statement to Section 2.3. Revised title in Section 5 to Interim Vice Chancellor for Administration and Finance. Added link to exemptions in Section 6 and removed Exhibit A. No additional changes were required per the Subject Matter Expert (SME).
SAM 02.B.07 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 02.B.08 - Hazardous Duty Pay
September 25, 2015
Applied revised SAM Template and added new Revision Log. Provided minor grammatical redlines. Changed title in Section 7 to Interim Vice Chancellor for Administration and Finance. No additional changes were required per the Subject Matter Expert (SME).
SAM 02.B.08 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 03.A.09 - Manual Checks
September 25, 2015
Removed "non-Imprest" from Section 2.1. No additional changes were needed by determination of the Subject Matter Expert (SME).
SAM 03.A.09 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 03.A.13 - Moving and Relocation Expenses
September 25, 2015
Revised Section 2.4.5 to emphasize temporary housing and added reference to MAPP 02.02.05 to Section 2.6. No additional changes were made by the Subject Matter Expert (SME).
SAM 03.A.13 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 03.E.01 - Physical
Inventory of Goods for Resale, Manufacture, or Repair
September 25, 2015
Changed review cycle from every two years on or before December 1st to every three years on or before
December 1st. No additional changes indicated by the Subject Matter Expert (SME).

SAM 03.E.01 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 03.G.01 - Year End Closeout Procedures for Deficit Balances
September 25, 2015
Changed "department" to "division" in Section 1. No additional changes were made by the Subject Matter Expert (SME).
SAM 03.G.01 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.
SAM 06.A.01 - Off-Campus Resident Credit Course Instruction
October 5, 2015
Added new Revision Log. Changed responsible party from Associate Vice Chancellor for Planning and University Outreach to Senior Vice Chancellor for Academic Affairs and Chancellor, University of Houston System. No additional redlines were indicated by the Subject Matter Expert (SME).
SAM 06.A.01 was in the Quarter 1, FY 2016 Campus Review cycle as a housekeeping revision.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






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Peggy Levy
713-743-6636

uhpolicies@uh.edu