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SAMs Approved in Quarter 3, Fiscal Year 2015:

The following System Administrative Memoranda were approved by the Chancellor as official system policy during Quarter 3, Fiscal Year 2015 (March, April, and May 2015):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.F.01 - Public Safety Standards
April 9, 2015
Added new Revision Log. Changed TCLEOSE to TCOLE in Section 2.1. No additional changes were required per the Subject Matter Expert (SME).
SAM 01.F.01 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 02.A.26 - Employee Development and Training
April 10, 2015
Applied revised SAM template and added new Revision Log. Added discrimination statement, plus GENDA information on sexual orientation, gender identity and gender expression, to Section 2.2. No additional changes were required per the Subject Matter Expert (SME).
SAM 02.A.26 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 02.D.07 - Expert Witness Services
April 10, 2015
Applied revised SAM template and added new Revision Log. Added Texas Government Code Section 659.005 to
Section 2.1. Removed Section 5, Indexing Terms. No additional changes per the Subject Matter Expert (SME).

SAM 02.D.07 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 02.E.03 - Holidays
April 10, 2015
Applied revised SAM template and added new Revision Log. Added Texas Government Code, Section 662.004 to
Section 1. Provided minor grammatical redlines to text. Removed Section 6, Indexing Terms. No additional changes were required per the Subject Matter Expert (SME).

SAM 02.E.03 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 03.A.01 - Expenditures of all Funds Administered by the University of Houston System
April 9, 2015
Added new Revision Log. Removed Section 8, Indexing Terms. No additional changes were required per the Subject Matter Expert (SME).
SAM 03.A.01 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 03.A.05 - Contract Administration (Interim)
April 1, 2015
Changed SAM template and added Revision Log. Changed all Board Policy references to reflect current documentation. Added links as applicable. Updated web site for Board of Regents' meeting schedule in Section 4.2. Changed references to Executive Vice Chancellor for Administration and Finance throughout text. Added Section 7.1.c with additional criteria to be considered in determining best value. Updated web sites in Sections 7.8 and 7.9. Removed
Section 11, Indexing Terms. Replaced Exhibit A with current form. This SAM will be part of the Quarter 1, FY 2016 review cycle to remove Interim designation, with all appropriate updates to the contents to meet current operating requirements.

SAM 03.A.05 (Interim) was approved during Quarter 3,
FY 2015.
SAM 03.A.05 (Interim) will be in Quarter 1, FY 2016's Campus Review cycle with additional redlines to remove the "Interim" designation.

SAM 03.A.13 - Moving and Relocation Expenses
April 9, 2015
Added new Revision Log. In Section 2.6, emphasized "most" temporary living expenses are considered income to the employees. No additional changes were made by the Subject Matter Expert (SME).
SAM 03.A.13 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 03.A.17 - Disclosure of Related Party Interests
April 9, 2015
Added new Revision Log. No additional changes were required per the Subject Matter Expert (SME).
SAM 03.A.17 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 03.B.01 - Purchasing Guidelines (Interim)
April 1, 2015
Applied revised SAM template and added new Revision Log. Added Section 2.1.b on additional criteria for determining best value. Added documentation to Section 2.1.d on issuing policies and procedures to make sure Texas Education Code, Section 51.9335 is followed. Removed Section 2.3 on State Comptroller of Public Accounts (CPA) delegations and purchase responsibilities. Revised Section 3.2 to add a web site for purchasing guidelines, with the caveat that each component university may have additional procedures.
SAM 03.B.01 (Interim) was approved during Quarter 3,
FY 2015.
SAM 03.B.01 (Interim) will be in Quarter 1, FY 2016's Campus Review cycle to remove the "Interim" designation.

SAM 03.E.02 - Property Management
April 9, 2015
Applied revised SAM template and added new Revision Log. No additional changes were required per the Subject Matter Expert (SME).
SAM 03.E.02 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.

SAM 03.G.06 - Bank Account Reconciliation Procedures
April 9, 2015
AAdded new Revision Log. No content revision per Subject Matter Expert for this review cycle.
SAM 03.G.06 was approved during the Quarter 3,
FY 2015 Campus Review as a housekeeping revision.



The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






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Peggy Levy
713-743-6636

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