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SAMs Approved in Quarter 4, Fiscal Year 2013:

The following System Administrative Memoranda were approved by the Chancellor as official system policy during Quarter 4, Fiscal Year 2013 (June/July/August 2013):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.C.04 - Reporting/Investigating Fraudulent Acts
August 7, 2013
Applied revised SAM template and added new Revision Log. Corrected the reference to the Report to Nations on Occupational Fraud and Abuse to reflect the most current version in Section 8, and removed it from Section 3.0. Added information to Sections 2.2, 4.0, 4.2, 4.4, and Exhibit B on reporting to the appropriate law enforcement authority.
SAM 01.C.04 was in the Quarter 2, FY 2012 Review Cycle.
SAM 01.C.12 - Animals on the Component University Campuses
August 5, 2013
Applied revised SAM template and added new Revision Log. Changed responsible party from AVC for Plant Operations to AVC for Finance. Removed Section 5, Index Terms.
SAM 01.C.12 was in the Quarter 4, FY 2011 Review Cycle.
SAM 01.D.08 - Sexual Misconduct Policy
(Interim 2)
August 7, 2013
Added information to Section 1.2 on educational programs. Added Campus SaVE Act statement to Section 1.5. Revised Section 2.4 definition for “Student.” Added additional parameters of Sexual Misconduct to Section 3. Revised Section 4 to be consistent with the Dear Colleague Letter. The web site definition for consent was added to Section 5.1, and the web site definition for sexual assault was added to Section 6.1. Sections 6.5 through 6.7 were added with information from the Campus SaVE Act. Added Section 8, Risk Reduction Strategies, including documentation on bystander intervention from the Campus SaVe Act. Information on confidentiality and services available to victims was added to Section 9 from the Campus SaVE Act. Added "Order of Protection" phrase to Section 10 from the Campus SaVE Act. Documentation on EOS investigator training was added to Section 12.3. Added Section 12.6.4. Added information on Board training to Section 13.7. A brief opening statement for hearings was added to
Section 13.9.1.a. Added documentation on reporting offenses off campus to Section 14.3. Added information to
Section 14.5 on notification of outcomes from the Violence Against Women Reauthorization Act of 2013 and the Campus SaVE Act.

SAM 01.D.08 (Interim 2) was in the Quarter 2, FY 2013 Review Cycle, but pulled for additional redlines.
SAM 01.D.09 - Student Academic Adjustments/
Auxiliary Aids Policy
August 13, 2013
Added Section 2.6 on ADA/504 Coordinator, and added this position to text as applicable. In Section 4.2, changed "Suggests" to "Requires." Changed Section 5.1.2 to two business days before the meeting, and added a web site on student meetings. Changed title of Academic Adjustments/Auxiliary Aids Request Form throughout text and in Section 5.2. Changed Section 5.3.3 to five business days for reviewing the student's file. Added information to Section 5.5.1 on the instructor/official decision. Added information on notification of denial of request within five business days to Section 5.5.3. Changed Section 5.6 from "Student Appeals" to "Appeals." Revised process for appeals in Section 5.6.1. Changed Section 5.6.10 concerning notification of an attorney's appearance during a student appeal.
SAM 01.D.09 was in the Quarter 2, FY 2012 Review Cycle. Additional redlines were applied after approval.

The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.

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Policies and Procedures Coordinator
Peggy Levy