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SAMs Approved in Quarter 1, Fiscal Year 2013:

The following System Administrative Memoranda were approved by the Chancellor as official system policy during Quarter 1, Fiscal Year 2013 (September, October and November 2012):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.C.05 - Executive Travel
November 5, 2012
Added new Revision Log. No additional changes were required via the Subject Matter Expert (SME).
SAM 01.C.05 was part of the 4th Quarter, FY 2012 Review Cycle as a housekeeping change.
SAM 01.C.14 - Identity Theft
November 5, 2012
Applied revised SAM template and added new Revision Log. No additional changes were required via the Subject Matter Expert (SME).
SAM 01.C.14 was part of the 4th Quarter, FY 2012 Review Cycle as a housekeeping change.
SAM 03.A.03 - Business Travel (Interim)
October 11, 2012
Added Section 2.5 on deadline for submittal of travel reimbursements. The Chancellor's meals and lodging information was added to Section 2.13, and airfare information was added to Section 2.14.
SAM 03.A.03 will be resubmitted in the Quarter 2, FY 2013 review cycle to remove the Interim designation.
SAM 03.A.21 - Employee's Family Travel Expenses (Interim)
October 11, 2012
Added information to Section 2.2 that if travel for the Chancellor's family member is approved, the same guidelines that apply to the Chancellor's travel arrangements, payments, and reimbursements will also apply to the Chancellor's accompanying family member per SAM 03.A.03,
Sections 2.13 and 2.14.

SAM 03.A.21 will be resubmitted in the Quarter 2, FY 2013 review cycle to remove the Interim designation.
SAM 03.D.03 - Employee Time Reporting (Interim)
November 5, 2012
Added new Revision Log. Title of SAM 03.D.03 changed from "Employee Time and Effort Reporting" to "Employee Time Reporting." Removed all references to "effort" in the documentation. Added hyperlinks to websites and documents as applicable. Added information to Section 2.5 concerning the process of approving employee timesheets. Added documentation to Section 2.6 on the Personal Advantage Self Service (P.A.S.S.) and the requirement for documenting leave before the end of the month when the leave was taken by the employee. Removed Section 2.7 on time and effort reports by principal investigators. Removed information on adjunct faculty and retention requirements for timesheets in
Section 2.7. Added Section 2.8 on sponsored research and the effort certification process. Changed the review period from every three years on or before December 31st to every five years on or before December 31st. Removed "Effective Date" from Section 4. Removed Section 6, Indexing Terms.

SAM 03.D.03 will be resubmitted in the Quarter 2, FY 2013 review cycle to remove the Interim designation.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/af/universityservices/policies/sam/.






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