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SAMs Approved in Quarter 2, Fiscal Year 2012:

The following System Administrative Memoranda were approved by the Chancellor as official system policy during Quarter 2, Fiscal Year 2012 (December, 2011 and January and February 2012):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.C.02 - Allocation of Insurance Premium and Claim Reimbursements
12/21/2011
Applied revised SAM template and added new Revision Log. Added hyperlinks as applicable to areas and documents. Removed premiums for coverage information from Section 2.1. Added information on physical damage coverage and additional coverage in Section 2.4.a. Removed $1,000 deductible physical damage coverage from Section 2.4.b. Changed responsible party from AVC for Plant Operations to AVC for Finance. Removed Section 5, Indexing Terms.
SAM 01.C.02 was reviewed in Quarter 4, FY 2011.
SAM 01.C.03 - Reporting Work-Related Injuries and Illnesses
12/21/2011
Applied revised SAM template and added new Revision Log. Provided minor redlines to Section 3.1 to reflect current operating requirements. In Section 3.2, the rules and requirements will be published by the Office of Risk Management. Changed the responsible party from the AVC for Plant Operations to the AVC for Finance. Removed Section 6, Indexing Terms.
SAM 01.C.03 was reviewed in Quarter 4, FY 2011.
SAM 03.A.28 - Tax-Exempt Bond Post-Issuance Compliance
12/21/2011
Added new Revision Log. In Section 6.1, changed the record retention period from 3 years to 6 years to comply with current standards and recommendations.
SAM 03.A.28 was reviewed in Quarter 4, FY 2011.
SAM 03.H.02 - Open Records
01/18/2012
Applied revised SAM template and added new Revision Log. Added Section 2.1 on designating an agent to act as the Public Information Officer (PIO). Removed Section 2.2. Information in Section 2 emphasized the role of the PIO, redefining the role of the Office of Legal Counsel for all public information act requests received by the System. Removed Section 5, Indexing Terms and added Reference to PIO web site.
SAM 03.H.02 was reviewed in Quarter 4, FY 2011.
SAM 06.A.09 - Academic Personnel Policies
02/14/2012
Applied revised SAM template and added new Revision Log. Corrected Board of Regents policy numbers throughout procedure. Revised Section 2.0 definitions for Appointment, Separation, Tenure, Non-Tenure Track Positions, and Faculty Leaves of Absence. For the definition of Appointment; added information on appointment letters and changed the responsibility for faculty appointment with tenure to the Chief Academic Officer (Provost). Removed special cases tenure requirement in Section 3.2. Revised Section 3.6 to emphasize teaching assignments as opposed to teaching budgets. Removed the specific procedures requirement for each university for tenure and promotion in Section 4.2 and added to Section 4.1. Removed Index terms (Section 7.0).
SAM 06.A.09 was reviewed in Quarter 4, FY 2011.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/policyservices/sam.






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Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu