SAMs Approved in Quarter 3, Fiscal Year 2011:

The following System Administrative Memoranda were approved by the Chancellor as official system policy during Quarter 3, 2011:

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.A.03 - Board of Regents Policy Development
May 25, 2011
Applied revised SAM template and added new Revision Log. No additional changes were required per the Subject Matter Expert (SME). These revisions were made by the Office of the Board of Regents.
SAM 01.C.11 - Property Loss Claims
May 17, 2011
Applied revised SAM template and added new Revision Log. In Section 4.1, a statement was added to document measures to be taken to protect damaged property and prevent reoccurrence of similar loss. Throughout the text, the group was changed from Environmental Health and Risk Management to Risk Management per current organizational structure. The responsible party changed from AVC for Plant Operations to AVC for Finance. Made changes to Exhibit A, emphasizing action taken to protect damaged property and preventing reoccurrence of similar loss, to reflect current operating practices. Increased the component university property claim deductible from $5,000 to $10,000. The EVP for Finance and Administration approves settlements from $50,000 to $100,000; losses above $100,00 are coordinated through and settled by insurance companies. These changes were made by the Office of Risk Management.
SAM 01.C.15 - Pedestrian Safety
(New SAM Procedure)
May 25, 2011
This new SAM provides guidelines for a safe environment for students, faculty, staff, and visitors using University of Houston System component university pedestrian walkways, minimizing potential conflict between motorized vehicles and pedestrians. This documentation was drafted by the System Office of Risk Management and the Office of Facilities Management.
SAM 02.B.04 - Salary Guidelines for Non-Faculty Personnel
May 25, 2011
Applied revised SAM template and added new Revision Log. Removed "semi-annual" from Section 1.1. Renamed the governing documentation to Annual Plan and Budget document throughout the procedures as needed. Removed Section 4.3 and corrected responsible party title. Removed Section 7.0, Indexing Terms. These changes were made by the Human Resources Officers.
SAM 02.B.10 - Shift Differential
May 17, 2011
Applied revised SAM template and added new Revision Log. Provided minor housekeeping redlines and removed Section 7. These changes were made by the Human Resources Officers.
SAM 03.A.06 - Establishment, Maintenance, and Discontinuance of Credit Card Services
May 25, 2011
Applied revised SAM template and added new revision log. No additional changes were needed per Subject Matter Expert. These changes were made by the Treasury.
SAM 03.A.12 - Exemption from State of Texas Taxes for University Expenditures
May 25, 2011
Applied revised SAM template and added new revision log. Removed reimbursement consideration in Section 2.2. Clarified lodging taxes for state versus local in Section 2.3. Added Section 2.7, indicating reimbursed taxes for goods and services except for sponsored project and state-appropriated funds. These changes were made by the Office of Finance.
SAM 03.A.25 - Representation Allowance
May 25, 2011
Applied revised SAM template and added new Revision Log. In Section 2.1b, added a reference to SAM 03.A.21. "Office of Business Services" has been replaced with "Chancellor/President's Business Office" to reflect current operating requirements. Added hyperlinks to documents. These changes were made by the President's/ Chancellor's Office.
SAM 03.B.02 - Contracting with Historically Underutilized Businesses (HUBs)
May 25, 2011
Applied revised SAM template and added new Revision Log. No additional changes were required per the Subject Matter Expert (SME). These changes were made by the Office of Finance.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions
May 25, 2011
Applied revised SAM template and added new revision log. In Section 2.4, Cost Center managers are now responsible for reviewing monthly cost center verification reports. These changes were made by the Office of Finance.
SAM 03.G.05 - Requirement for Utility Bill Audits
May 25, 2011
Applied revised SAM template and added new revision log. Section 2.4 was revised to indicate that refunds will be deposited at the cost center that incurred the associated expense. Provided web link for Texas Government Code Chapter 2112. These changes were made by the Office of Finance.

The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/policyservices/sam.







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