SAMs Approved in Quarter 2, Fiscal Year 2010

The following System Administrative Memoranda were approved by the Chancellor as official system policy on January 13, 2010:
SAM Number and Name Summary of Changes
SAM 01.C.14 - Identity Theft New SAM 01.C.14 was drafted to establish an Identity Theft Prevention Program designed to detect, prevent and mitigate identity theft in compliance with the Federal Trade Commission’s (FTC) Red Flags Rule. These changes were proposed by the Office of Risk Management.
SAM 02.D.06 - Family and Medical Leave Content of SAM 02.D.06 was reorganized and updated to reflect legislative changes including, but not limited to, the addition of Family Military Leave provisions. These changes were proposed by the chief human resources officers.
SAM 03.A.02 - Entertainment Expenditures Section 2.4.c of SAM 03.A.02 was updated to restrict all System employees from consuming alcohol during normal business hours. These changes were proposed by the Office of Finance.
SAM 03.A.03 - Business Travel SAM 03.A.03 was adjusted to remove the statement allowing employees to purchase airline tickets through state contracted agencies with personal funds. The State agency responsible for providing travel guidelines was also revised. These changes were proposed by the Office of Finance.
SAM 03.A.04 - University Credit Cards A provision related to athletic coaches was removed from Section 2.2 of SAM 03.A.04. Information on travel credit cards was also updated to reflect current practice, and policy exception authority was designated to the component Chief Financial Officers. These changes were proposed by the Office of Finance.
SAM 03.A.13 - Moving and Relocation Expenses Position titles were updated in SAM 03.A.13, and wording was updated throughout to be consistent with other SAMs. These changes were proposed by the Office of Finance.
SAM 03.B.01 - Purchasing Guidelines SAM 03.B.01 was updated to define guidelines for the method of “best value” acquisition in accordance with the Texas Education Code. Sections 3.4 and 3.5 were removed, and the amounts were adjusted in Sections 3.2, 3.3, and 3.4. The name of the state agency responsible for defining purchasing procedures was also updated throughout the policy. These changes were proposed by the Office of Finance.
SAM 03.D.07 - Direct Deposit of Salaries SAM 03.D.07 has been updated to require all employees paid through the payroll system to be paid via direct deposit or pay card. These changes were proposed by the Office of Finance.

The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/policyservices/sam.

 

 







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