MAPPs Approved During Quarter 1, Fiscal Year 2019

The following Manuals of Administrative Policies and Procedures were approved by President Khator as official university policy during Quarter 1, Fiscal Year 2019 (September, October and November, 2018):
MAPP Number and Name
Date Approved
Summary of Changes
MAPP 01.03.02 - Reporting Accounting Information to
External Parties
October 4, 2018
Changes to titles as applicable. No additional changes indicated by the Subject Matter Expert (SME).
MAPP 01.03.02 was in Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 01.03.05 - Alumni Memorial Process (New MAPP)
November 16, 2018
This document is applicable to all University of Houston (UH) departments requesting that University of Houston Alumni Relations (UHAR) provide in memoriam tributes such as lowering the UHAA/UH Athletics Flags in front of the Alumni Center and/or creating a proclamation to be shared with the family of a deceased alumna or alumnus. It provides guidelines for the scheduling and implementation of the afore-mentioned approved tribute services.
New MAPP 01.03.05 was in the Quarter 1, FY 2019 review cycle as a Full Revision.

MAPP 01.04.01 - UH Branding Policy (New MAPP)
November 28, 2018
The University of Houston brand and adherence to its components and guidelines will ensure consistency and recognition of the brand. Recognition of the greater University brand benefits each of its programs and key segments independently and promotes a strong brand identity. This policy defines the rules and procedures set forth by the Vice President of Marketing, Communications and Media Relations for the use of the brand by all divisions, departments, and business units on campus.
New MAPP 01.04.01 was in the Quarter 1, FY 2019 review cycle as a Full Revision.

MAPP 04.01.03 - Vouchers
October 4, 2018
Removed "Non-Federal" from local funds in
Section VII.K on Business Meals, Discretionary Expenditures, and Official Functions per Research A133 audit requirements. No additional changes were made by the Subject Matter Expert (SME).

MAPP 04.01.03 was in the Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 04.01.05 - Advance Payment for Goods
November 14, 2018
Removed Section IV.8 on tuition to an institution of higher education being a special circumstance for advanced payment.
MAPP 04.01.05 was in the Quarter 1, FY 2019 review cycle as a Full Revision.

MAPP 04.01.11 - Procurement Card
October 4, 2018
Changed titles as applicable. No additional redlines were indicated per the Subject Matter Experts (SMEs).
MAPP 04.01.11 was in the Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 04.02.01A - Travel Paid
from State-Appropriated Funds
November 14, 2018
In Section X.C.1, changed the deadline for reimbursement from 45 days to 60 days after travel is completed. Also changed the request to Accounts Payable from 45 to 60 days. Reimbursement payments must be issued no later than 45 days after completed Expense Reports are submitted by employees.
MAPP 04.02.01A was in the Quarter 1, FY 2019 review cycle as a Full Revision.

MAPP 04.02.05 - Travel Card
October 4, 2018
Changed titles as applicable. No additional redlines were indicated per the Subject Matter Experts (SMEs).
MAPP 04.02.05 was in the Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 04.03.01 - Service Center and Auxiliary Purchases
October 4, 2018
Modified titles and hyperlinks as applicable. No additional changes were indicated by the Subject Matter Expert (SME).
MAPP 04.03.01 was in the Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 05.02.02 - Official Functions and Discretionary Expenditures
October 4, 2018
Removed "non-federal" from local funds in
Section III.G on Gratuity per Research A133 audit requirements. No additional changes were made by the Subject Matter Expert (SME).

MAPP 05.02.02 was in the Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 05.02.03 - Expenditure Reallocation and Correction
October 4, 2018
Modified titles and hyperlinks as applicable. No additional changes were indicated by the Subject Matter Experts (SMEs).
MAPP 05.02.03 was in the Quarter 1, FY 2019 review cycle as a Housekeeping Revision.

MAPP 06.02.03 - Laboratory
Safety Program and Corresponding Safety
Manuals
November 14, 2018
Changed the number of laboratories on campus from 1,100 to 1,763 in Section IV. Added information at the end of Section IV about responsibilities of Principal Investigator and/or Laboratory Manager for all students, visitors, and staff inside of a laboratory unit; any violation of operation which is considered a damage to life of health will be corrected immediately. Added Section V.A for Laboratory Safety Manual. Added the non-pour policy to Section V.B on Hazardous Waste Material. Added rule on new biological work on campus to Section V.C. Added rule on new radiation research on campus in Section V.E. The Texas Department of Health Services has adopted the rule by OSHA as documented in Section V.F, Chemical Hygiene Plan. Added Section V.G on training programs offered by EHLS. Added Section V.H on Personal Protective Equipment (PPE) rules and guidelines; additional documentation will be developed later on EHLS training and PPE.
MAPP 06.02.03 was in the Quarter 1, FY 2019 review cycle as a Full Revision.

MAPP 07.02.02 - Tobacco-, Smoke-, and Vape-Free Campus Policy
November 14, 2018
Changed title from Tobacco-Free Campus Policy to Tobacco-, Smoke-, and Vape-Free Campus Policy. Changed the title throughout text. Added Section I.C on E-Cigarette use being a health hazard and part of smoke-free policies. Added vaporizers and vape pens to Section II.A. Added Section II.B on E-Cigarettes. Added Section II.E on definition of UH Campus, which includes UH Technology Bridge, Katy, and Sugar Land. Changed coordination of the TFCAC in Section II.D to the Health and Wellness area. Updated Section III.C.1 and
Section III.C.2 to reflect responsibilities of dean, Vice President of Research and Technology Transfer, and Campus Safety Fire Marshal; removed Section III.C.3. Changed wording in Section IV.B.1 and place to Student Health Center. Added UH Wellness Care for the Air web site in Section IV.B.2. Added Care for the Air web site to Section VIII.

MAPP 07.02.02 was in the Quarter 1, FY 2019 review cycle as a Full Revision.

MAPP 11.03.02 - Undergraduate Tuition Rebate
November 14, 2018
Updated titles and links as applicable. Changed review period from every three years to every five years on or before July 1. No additional redlines indicated by the Subject Matter Experts (SMEs).
MAPP 11.03.02 was in the Quarter 2, FY 2019 review cycle as a Housekeeping Revision.

MAPP 12.03.02 - Substantive Change in Academic Programs
November 14, 2018
Updated MAPP template and added new Revision Log to meet current documentation standards. Updated titles and links as applicable. Changed abbreviation from SACS-SOC to SACSCOC throughout text. Changed first sentence in Section II to emphasize contact with SASCOC before initiation of changes. Changed language throughout Section III to emphasize current requirements for certificate programs, establishing off-campus sites, and changing governance, ownership, control or legal status of an institution. Added
Section III.D on the process for less frequent substantive changes. Added Section VI, References .

MAPP 12.03.02 was in the Quarter 1, FY 2019 review cycle as a Full Revision.




The updated documents are available at the Official Manual of Administrative Policies and Procedures web site at
http://www.uh.edu/af/universityservices/policies/mapp/index.htm.

 

 





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Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu