MAPPs Approved In Quarter 4, Fiscal Year 2015

The following Manuals of Administrative Policies and Procedures were approved by the President as official university policy for Quarter 4, Fiscal Year 2015 (June, July and August, 2015):
MAPP Number and Name
Date Approved
Summary of Changes
MAPP 02.01.04 - Staff Performance Appraisals July 29, 2015 Applied revised MAPP template and added new Revision Log. Removed references to supervisor throughout document, replacing with manager. Replaced "Reviewing Official" with "Senior Manager" for Section III.F. Updated Section VI and VII to emphasize ePerformance document and electronic exchange of information, along with current process information. Added SAM 02.A.26 to Section XII.
MAPP 02.01.04 was in the Quarter 1, FY 2015 review cycle.

MAPP 02.01.05 - Shift Differential Pay July 28, 2015 Submitted for complete review cycle to remove "Interim" designation. Updated Revision Log. Removed references to "Full-time" throughout the procedure. Revised 2nd shift and 3rd shift in
Section III.A and B. Revised Section III.D from "100% FTE" to "50% FTE or more." Revised Section III.E to redefine shift differential pay. Removed Sections IV.C and IV.G. Defined 2nd shift hours in Section IV.A, and 3rd shift hours in Section IV.B. Changed payment from $.15/hour to $.75/hour for 2nd shift work, and from $.40/hour to $1.00/hour for 3rd shift work in Section V.A. Revised Section V.B for employee's supervisor to verify that the biweekly time sheet correctly calculated the appropriate shift differential pay. Changed responsible party from Executive Director of Human Resources to Associate Vice President of Finance.
MAPP 02.01.05 was in the Quarter 1, FY 2015 review cycle.

MAPP 02.01.06 - Additional Compensation - Exempt Staff July 28, 2015 This MAPP is being submitted for review and approval to remove the Interim designation. Revised Section IV.F to reflect current operating requirements for Division of Research. Changed "Chief Human Resources Officer" to "Assistant Vice President for Human Resources" in text and as responsible party. Changed review period from every two years on or before July 1st to every three years on or before July 1st. Changed responsible party from Chief Human Resources Officer to Associate Vice President for Finance. Removed Index Terms.
MAPP 02.01.06 was in the Quarter 1, FY 2015 review cycle.

MAPP 02.01.07 - Consulting and Paid Professional Service - Exempt Staff July 28, 2015 Added information to Section III.E definition of Multiple Employment concerning no receipt of benefits. Added information to Section IV.A regarding the conditions for approval of the written request. Fixed the Consulting and Outside Employment Application form link to UH Main Campus HR web site version throughout text. Added information to Section VI.D regarding dual office holding requests for officers of the System or one of its components. Added Texas Government Code Chapters 574 and 667 to Section XI, References.
MAPP 02.01.07 was in the Quarter 1, FY 2015 review cycle.

MAPP 02.05.02 - Employee Time Reporting July 28, 2015 This MAPP is being submitted for a complete review cycle and approval to remove the Interim designation. Changed title from "Time and Effort Reporting" to "Employee Time Reporting" to match SAM 03.D.03. Removed information from Section I, including fourth paragraph on time and effort reporting. Added Department Payroll Administrator, Full-Time Equivalency, and University Work Week to Section II. Removed Certify, Certifying Signatory, Pay Period ID, Regular Workweek, and Time and Effort Report or Timesheet from Section II. Extensively revised Section III to emphasize TRAM and non-exempt time reporting, including removing Sections III.E through III.I from the contents. Revised Section IV to meet current requirements of TRAM. Removed original Section V on Bi-weekly Time and Effort Reports. Removed Section VIII on Changes or Corrections to Time and Effort Reports. Extensively revised
Section V, removing all information on hard copy time sheets. Added MAPP 02.01.05 to Section VIII, References. Removed original Addendums A, B, and C.
MAPP 02.05.02 was in the Quarter 1, FY 2015 review cycle.

MAPP 02.06.02 - Staff Tuition Scholarship Program August 27, 2015 Applied revised MAPP template and added new Revision Log. Added Section II.B on Employee "In Good Standing." Fixed and added hyperlinks to documentation throughout text. Changed Section III.5 to document academic probation and academic suspension. Changed web site location of form in Section IV.A, added Listserv information, and included documentation on semester deadline for submittal. Added Section IV, D, E, and F. Removed the Office of Scholarships and Financial Aid from confirmation of employee eligibility in Section V,G; HR also confirms that employee maintains a cumulative 2.0 GPA. Changed review period from every three years on or before August 31st to every three years on or before March 1st. Added MAPP 02.06.01 to Section VIII, plus other references from the documentation. Removed Index Terms.
MAPP 02.06.02 was in the Quarter 1, FY 2015 review cycle.

MAPP 04.01.08 - Historically Underutilized Businesses (HUBs) August 27, 2015 Added new Revision Log. Added HUB Guidelines and web page to Section I. Added disabled veterans to Section III definitions, and legal definition reference to HUB in Section III.A. Removed goals from Section IV.A, and added HUB web site location as reference for utilization goals. Removed reference to fair for all building construction contracts in Section IV.E. Added information on HUB Subcontracting Plan in Section IV.I. Removed information on Bidding Requirements in Section V.A, and added reference to HUB web site for this information. Changed University Purchasing Department to HUB Operations Department for hosting annual vendor fair in Section V.C. Added information on identifying HUB vendors and subcontractors by contacting HUB Operations Department in Section V.E and Section V.G. Added HUB web site to Section VI, References. Removed Index Terms.
MAPP 04.01.08 was in the Quarter 1, FY 2015 review cycle.

MAPP 04.02.01C - Corporate Travel Card July 29, 2015 Applied revised MAPP template and added new Revision Log. Removed definition of "travel" from Section I. Added information on retail charge establishment to Section III.D. Removed reference to Texas Building and Procurement Commission (TBPC) and replaced with Texas Comptroller's Office in Section III.E. Added web link for Corporate Travel Card application in Section IV.B, and removed Addendum A. Removed dollar amount of travel insurance from Section V.D. Added MAPP 04.02.01B to Section X. Added web links as appropriate, and removed Index terms.
MAPP 04.02.01C was in the Quarter 1, FY 2015 review cycle.

MAPP 04.04.01A - Contracting - General (Interim 2) August 27, 2015 The Interim 2 release of MAPP 04.04.01A is due to Texas Legislature changes to contracting by state entities. This information needed to be approved by September 1, 2015.
MAPP 04.04.01A, Interim 2 was in the Quarter 4, FY 2015 Interim review cycle.

MAPP 06.03.01 - Fire and Life Safety Code August 4, 2015 Applied revised MAPP template and added new Revision Log. Changed Section responsibility from Public Safety to Environmental Health and Life Safety. Changed MAPP number from 07.02.01 to 06.03.01. Updated Section I to include ERP rental buildings. Updated Section II on specific information regarding the Texas Legislature, the State Fire Marshal's Office, and the University of Houston Fire Marshal's office as the Local Authority Having Jurisdiction. Added Environmental Health and Life Safety to Section III.C definition of Fire Marshal. Added Section III.E on Local Authority Having Jurisdiction. Removed documentation of test results from Section V.A.10. Added Section V.A.19 on permits for renovation and new construction as a building permit. Added Section V.B to address Facilities Planning and Construction activities involving the UH Fire Marshal. Added reporting all fires to the Fire Marshal's Office in a timely manner to Section V.C.20. Changed Residential Life and Student Housing to Student Housing and Residential Life in Section V.C.4. Changed responsible party from AVP for Public Safety and Security to UH Fire Marshal.
MAPP 06.03.01 was in the Quarter 1, FY 2015 review cycle.

MAPP 07.01.03 - Requesting Special Event Security Services July 29, 2015 Applied revised MAPP template and added new Revision Log. Fixed link for Event Reservation and Rental Information in Section IV.C. Removed 10% surcharge and added expedite fee to Section IV.C. Changed contact information in Section IV.F. Added cost center information to Section V.B. Added expedite fee information to Section V.D.2, and removed Section V.D.3. Added information about payment debited and refunds after minimum charges are assessed to Section V.E. Added Section VIII, References.
MAPP 07.01.03 was in the Quarter 1, FY 2015 review cycle.

MAPP 07.01.04 - Disposition of Lost and Found Personal Property
(New MAPP)
August 19, 2015 This new MAPP addresses compliance with the laws of the State of Texas concerning the identification and disposition of lost and found property while under the control of the University of Houston Main Campus.
New MAPP 07.01.04 was in the Quarter 1, FY 2015 review cycle.

MAPP 08.02.01 - Policy for the Establishment, Evaluation and Discontinuation of Research Organizations
(New MAPP)
August 10, 2015 This new MAPP provides guidance concerning the rationale and procedures for establishing research clusters, institutes, centers, core facilities, and laboratories. The document governs those Research Organizations that receive direct financial or other support, including space, from the University of Houston (UH).
New MAPP 08.02.01 was in the Quarter 1, FY 2015 review cycle.

MAPP 11.02.01 - Higher Education Assistance Funds July 28, 2015 Applied revised MAPP template and added new Revision Log. Added hyperlinks to documents and corrected titles as appropriate. Revised Section I to reflect current operating requirements. Removed Section II. Removed Section IV.A, E, G, and H. Removed Section V.B, D. and E. Removed
Sections VI, VII, VIII, IX, and X. Added three references to Section VII, References. Removed Index Terms. Removed reference to Addendum A, and revised Guidelines for Expenditure of Higher Education Assistance Funds. Removed Addendum B.
MAPP 11.02.01 was in the Quarter 1, FY 2015 review cycle.

MAPP 13.01.02 - Conduct Assessment and Response Team (CART) July 27, 2015 Added "and/or disruptive" to Sections I and II. Removed Assistant Dean of Students for Judicial Affairs and Director of Academic Program Management, and added Captain, University of Houston Police Department and Assistant Dean, Undergraduate Academic Affairs to the CART membership list in Section III. Activated web link for FERPA. Updated titles as needed. Removed Associate Vice President for Student Affairs from approval process. Added Section VII, References.
MAPP 13.01.02 was in the Quarter 1, FY 2015 review cycle.



The updated documents are available at the Official Manual of Administrative Policies and Procedures web site at
http://www.uh.edu/af/universityservices/policies/mapp/index.htm.

 

 





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Peggy Levy
713-743-6636

uhpolicies@uh.edu