MAPPs Approved In Quarter 3, Fiscal Year 2008

The following Manuals of Administrative Policies and Procedures were approved by the President as official university policy on April 7, 2008 for Quarter 4, Fiscal Year 2008:

MAPP Number and Name
Date Approved
Summary of Changes
MAPP 01.01.01 - Administrative Policies and Procedures
04/07/2008
The University of Houston System units were included within the scope of all University of Houston Manual of Policies and Procedures in MAPP 01.01.01. These changes were proposed by the University Policies and Procedures Office.
MAPP 02.02.01 - Family and Medical Leave
04/07/2008
In MAPP 02.02.01, verbiage has been added to outline the application process, insurance coverage, record keeping, and reporting requirements for FMLA. These changes were proposed by the Human Resources officers.
MAPP 02.02.02 - Parental Leave
04/07/2008
MAPP 02.02.02 includes sections that describe the application, insurance premium billing, and employee reporting and return to work requirements for parental leave. These changes were proposed by the Human Resources officers.
MAPP 02.02.03 - Leaves of Absence
04/07/2008
MAPP 02.02.03 has been updated to include a section that outlines requesting leaves of absence. Administrative Leave with Pay and Bereavement Leave have been added, and Emergency Leave has been redefined. Witness Leave has been amended to remove a restriction on employee speech that was determined to be inappropriate. Other types of leave have been amended to reflect current practices. These changes were proposed by the Human Resources officers and the Office of Legal Affairs.
MAPP 02.02.04 - Administrative Leave With Pay
04/07/2008
New MAPP 02.02.04 has been developed to establish an administrative leave with pay program. This administrative leave may be granted to state employees as a reward for outstanding performance as documented by an employee performance appraisal. This procedure was drafted by the Human Resources officers.
MAPP 02.03.05 - Security Sensitive Positions
04/07/2008
Sections were added to MAPP 02.03.05 to describe designating positions as security sensitive, the costs and procedures of criminal history record investigations, recommendations of employability, and requests for employability exemptions. These changes were proposed by Human Resources officers.
MAPP 02.04.01 - Employee Grievances
04/07/2008
MAPP 02.04.01 has been updated to make the informal grievance procedures a requirement prior to entering the formal process. An appeal board has also been defined and its role has been outlined in the formal grievance procedures. These changes were proposed by Human Resources officers.
MAPP 02.04.02 - Hours of Work
04/07/2008
The work schedule approval process has been updated in MAPP 02.04.02 for departments operating outside the University's normal hours. The mention of "8:00 a.m. to 5:00 p.m. Monday through Friday" has been replaced with "hours of operation" throughout the document as normal hours is defined in the policy provisions. These changes were proposed by Human Resources officers.
MAPP 02.04.03 - Discipline and Dismissal of Staff Employees
04/07/2008
MAPP 02.04.03 has been adjusted to align the procedures for discipline and dismissal of employees with the grievance process. These changes were proposed by Human Resources officers.
MAPP 02.04.10 - Flexible Workplace Initiative
04/07/2008
MAPP 02.04.10 is a new procedure that addresses flexible workplaces per Vernon's Texas Statutes and Codes Annotated Government Code 658.010 and 659.018. This procedure was drafted by Human Resources officers.
MAPP 02.06.02 - Staff Tuition Scholarship Program
04/07/2008
Details of the College Program were removed from MAPP 02.06.02 as it is addressed in a separate policy. The maximum scholarship amount was also increased. These changes were proposed by Human Resources officers.
MAPP 04.01.01 - Purchase of Goods, Materials and Supplies Through the Purchasing Department
04/07/2008
Housekeeping changes were made to MAPP 04.01.01 to be consistent with the updates to MAPP 04.01.03, specifically regarding purchases that do not require a requisition. These changes were proposed by the Office of Finance and the Office of Procurement.
MAPP 04.01.03 - Vouchers
04/07/2008
MAPP 04.01.03 has been updated to reflect current electronic workflow practices. Sections have been edited and rearranged into the following: purchases that require a contract, purchases that must be requested with a purchase requisition and purchases that do not require the former. Section VII.C has been expanded to further define procedures for employee/student reimbursements. Section VII.O has also been added to define guidelines for purchasing gift cards. These changes were proposed by the Office of Finance and the Office of Procurement.
MAPP 04.02.01A - Travel Paid From State-Appropriated Funds
04/07/2008
Mention of the Texas Building and Procurement Commission (TBPC) has been replaced with “State of Texas” in MAPPs 04.02.01A, and sections related to payment of centrally/direct billed airfare have been removed. The addendums have been replaced with weblinks. These changes were proposed by the Office of Finance.
MAPP 04.02.01B - Travel Paid From Local Funds
04/07/2008
Mention of the Texas Building and Procurement Commission (TBPC) has been replaced with "State of Texas" in MAPP 04.02.01B, and sections related to payment of centrally/direct billed airfare have been removed. The addendums have been replaced with weblinks. These changes were proposed by the Office of Finance.
MAPP 06.01.01 - Emergency Management Plan
04/07/2008
Section IV.B. has been replaced in MAPP 06.01.01 and the basic protocols of emergency notification have been updated to reflect the current system in place. The Addendums were updated, and the Director of Environmental Health and Risk Management was removed as a responsible party. These changes were proposed by the Office of Risk Management.
MAPP 10.03.05 - Responsibilities For Use of Telecommunications Resources
04/07/2008
MAPP 10.03.05 was updated to include guidelines for the administration of Monthly Communication Plan Allowance and Communication Equipment Allowance programs that are consistent with state law. Methods 1 and 3 have been removed. These changes were proposed by Information Technology.
MAPP 10.03.06 - College/Division Responsibilities for Information Technology Resources
04/07/2008
MAPP 10.03.06 was drafted to define the responsibilities of the colleges and divisions for the management of their departmental information systems. This procedure was drafted by Information Technology.


The updated documents are available at the Official Manual of Administrative Policies and Procedures web site at
http://www.uh.edu/policyservices/mapp.

 

 

 

 

 

 

 

 





Contact Us


Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu