The following information is a pending status of SAMs currently in the Subject Matter Expert (SME) review/redlining phase as of Quarter 1, Fiscal Year 2018, without official submittal for a review cycle.
SAM Number and Name
Date for Review; Quarter/
Fiscal Year
For Review
Information
SAM 01.A.03 - Board of Regents Policy
Development
March 1, 2013;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Pending Before Review Cycle (Board of Regents)
SAM 01.A.03 is pending review and redlines before submittal for next review cycle.
SAM 01.B.06 - Facilities Reservation and Rental
October 5, 2006;
Quarter 1,
Fiscal Year 2018
Status: Additional Redlines Pending Submission of
MAPP 09.03.01 Redlines (Facilities, et al)

SAM 01.B.06 went through the Campus and Executive Review cycles in 2009 and early 2010. After further consideration, SAM 01.B.06 will be split in half (the other half to address Facilities Inventory Reporting) as decided on 12/20/2010. Additional redlines for SAM 01.B.06 are pending finalized redlines for MAPP 09.03.01 (July 2013). Received redlines from General Counsel on 07/10/2013.
SAM 01.C.10 - Return-To-Work Program On-The-Job Injuries
September 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Pending Before Review Cycle (Risk Management)
A draft of SAM 01.C.10 was submitted to Risk Management on 05/20/2015 for Quarter 2, Fiscal Year 2016 submission. Redlines are pending before review cycle submission.

SAM 01.C.14 - Identity Theft
June 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Pending Before Review Cycle (Administration)
A draft of SAM 01.C.14 was submitted to Finance administration on 05/14/2015 for Quarter 2, Fiscal Year 2016 submission. Redlines are pending before review cycle submission.

SAM 01.D.06 - Protection of Confidential Information

November 30, 2015;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Pending Before Review Cycle (Legal Counsel)
A revised draft of SAM 01.D.06 was submitted to Legal Counsel on 03/24/2016 for Quarter 1, FY 2017 submission. Redlines are pending from Legal Counsel before review cycle submission.

SAM 01.G.01 - Sponsored Research Activities

January 31, 2016;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Pending Before Review Cycle (Division of Research)
A draft of SAM 01.G.01 was submitted to Division of Research on 01/04/2016 for Quarter 3, Fiscal Year 2016 submission. Redlines are pending from Division of Research before review cycle submission.

SAM 02.A.31 - Access to and Maintenance of Personnel Files
March 1, 2017;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.A.31 is scheduled to be reviewed by the CHROs. Redlines and review pending.
SAM 02.A.35 - Search Committees for Executive and Staff Positions
December 1, 2017;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Under Review By Legal Counsel Before Review Cycle (Human Resources/Legal Counsel)
Redlines submitted by CHROs on 01/22/2016. Review by Legal Council pending before review cycle.
SAM 02.A.36 - New Staff Orientation and Processing
March 1, 2017;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.A.36 is scheduled to be reviewed by the CHROs. Redlines and review pending.
SAM 02.C.01 - Employee Benefits Program
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.C.01 is scheduled to be reviewed by CHROs. Redlines and review pending.
SAM 02.C.02 - Supplemental Retirement Programs
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.C.02 is scheduled to be reviewed by CHROs. Redlines and review pending.
SAM 02.C.05 - Mandatory Retirement Programs
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.C.05 is scheduled to be reviewed by CHROs. Redlines and review pending.
SAM 02.D.01 - Vacation and Sick Leave
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.D.01 is scheduled to be reviewed by CHROs. Redlines and review pending.
SAM 02.D.02 - Sick Leave Pool
December 1, 2003;
Quarter 1,
Fiscal Year 2018
Status: Redlines by SME Pending Before Review Cycle (Human Resources)
A draft was submitted to Human Resources on 12/14/2010 for Quarter 2, Fiscal Year 2011 review cycle submission. Redlines are pending from Human Resources before review cycle submission.
SAM 02.D.06 - Family and Medical Leave
June 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Human Resources)
SAM 02.D.06 is scheduled to be reviewed by CHROs. Redlines and review pending.
SAM 03.A.03 - Business Travel
March 1, 2015;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Finance)
SAM 03.A.03 was sent to Finance for redlines on 05/14/2015. Input pending.
SAM 03.A.04 - University Credit Cards
September 1, 2013;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Finance)
SAM 03.A.04 was sent to Finance for redlines on 05/14/2015. Input pending.
SAM 03.A.12 - Exemption from State of Texas Taxes for University Expenditures
September 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Finance)
SAM 03.A.12 was sent to Finance for redlines on 05/14/2015. Input pending.
SAM 03.A.16 - Professional License Fees
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Finance)
SAM 03.A.16 was sent to Finance for redlines on 05/14/2015. Input pending.
SAM 03.A.21 - Employee's Family Travel Expenses
March 1, 2015;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Finance)
SAM 03.A.21 was sent to Finance for redlines on 05/14/2015. Input pending.
SAM 03.A.26 - Employee Training Program
August 1, 2006;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Human Resources)
SAM 03.A.26 is still pending input from the CHROs.
SAM 03.C.01 - The Planning and Budget Process
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending by SME Before Review Cycle (Finance)
A draft of SAM 03.C.01 was sent on 05/14/2015. Redlines pending from Finance administration.
SAM 03.C.02 - Salary and Wage Adjustments
March 1, 2012;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending by SME Before Review Cycle (Finance)
A draft of SAM 03.C.02 was sent on 05/14/2015. Redlines pending from Finance administration.
SAM 03.D.04 - Check Distribution
June 1, 2013;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Finance)
SAM 03.D.04 was sent to Finance for review and updates. Redlines and review pending.
SAM 03.F.08 - Requests for Services from the Office of Real Estate Services
July 1, 2017;
Quarter 1,
Fiscal Year 2018
Status: Redlines and Review Cycle Pending (Real Estate/Finance)
SAM 03.F.08 was sent to Real Estate Services and Finance for review and updates. Redlines and review pending.
SAM 03.G.02 - Agency Funds
March 1, 2015;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending by SME Before Review Cycle (Finance)
A draft of SAM 03.G.02 was sent on 05/14/2015. Redlines pending from Finance.
SAM 03.G.05 - Requirement for Utility Bill Audits
December 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending by SME Before Review Cycle (Finance)
A draft of SAM 03.G.05 was sent on 05/14/2015. Redlines pending from Finance.
SAM 05.B.01 - Principles Guiding the Operation of Intercollegiate Athletics
June 1, 2013;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Athletics)
SAM 05.B.01 was sent to Athletics for redlines on 06/29/2015. Input pending.
SAM 06.A.02 - Communicating with Coordinating Board
December 1, 2013;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Academic Affairs)
SAM 06.A.02 was sent to Academic Affairs for redlines on 05/18/2015. Redlines and review pending.
SAM 06.A.04 - Honorary Degrees
December 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Academic Affairs)
SAM 06.A.04 was sent to Academic Affairs for redlines on 05/18/2015. Redlines and review pending.
SAM 06.A.08 - Scheduling of Spring Commencement Ceremonies
June 1, 2008;
Quarter 1,
Fiscal Year 2018
Status: Redlines Needed From SME/Academic Affairs
SAM was submitted to Academic Affairs for review and redlines on 05/18/2015. Redlines and review pending.
SAM 06.A.09 - Academic Personnel Policies
March 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Academic Affairs)
SAM 06.A.09 was sent to Academic Affairs for redlines on 05/18/2015. Redlines and review pending.
SAM 06.B.01 - Students Called to Active Duty
September 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Academic Affairs)
SAM 06.B.01 was sent to Academic Affairs for redlines on 05/18/2015. Redlines and review pending.
SAM 06.B.02 - Administration of Scholarships and Financial Aid
September 1, 2014;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (Academic Affairs/ Student Affairs)
SAM 06.B.02 was sent to Academic Affairs and Student Affairs for redlines on 05/18/2015. Redlines and review pending.
SAM 07.C.01 - Compliance
New Procedure Pending Submission
(October 5, 2009)
Status: New Procedure Pending Before Review Cycle (Action Pending: IT)
IT is reviewing whether to remove this SAM from submittal. Decision pending from IT.
SAM 08.A.02 - Private Support Organizations and Foundations
March 1, 2013;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (University Advancement)
SAM 08.A.02 was sent to University Advancement for redlines on 06/10/2015. Input pending.
SAM 08.A.05 - Gifts by System Employees Through Payroll Deductions
March 1, 2017;
Quarter 1,
Fiscal Year 2018
Status: Redlines Pending Before Review Cycle (University Advancement)
SAM 08.A.05 was sent to University Advancement for redlines in December 2016. Input pending.



Please note that the policies contained in this section are not official. These changes have either been submitted to the University Policies and Procedures and slated for a review cycle, or waiting for redlines and review by the Subject Matter Expert (SME).

To view official System Administrative Memoranda, go to
http://www.uh.edu/af/universityservices/policies/sam/index.htm.

 

 

 

 

 

 

 





Contact Us


Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu