The following information is a status of SAMs currently in review/approval cycle as of Quarter 4, Fiscal Year 2013, without receiving approval from the UH Chancellor.
SAM Number and Name
Quarter/
Fiscal Year
Reviewed
Information
SAM 01.B.02 - Selection of Architectural and Engineering Forms
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.B.02 is currently with the AVC for Administration as of 06/07/2012 for responsible party approval. Approval pending.
SAM 01.B.05 - Signature Authority for Construction Contracts
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.B.05 is currently with the AVC for Administration as of 06/07/2012 for responsible party approval. Approval pending.
SAM 01.C.13 - Business
Use of Vehicles
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Risk Management).
SAM 01.C.13 was submitted on 06/13/2013 for the Q4, FY 2013 review cycle.
SAM 01.C.16 - Asbestos-Containing Material
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Environmental Health and Life Safety).
SAM 01.C.16 was submitted on 07/17/2013 for the Q4, FY 2013 review cycle.
SAM 01.D.08 - Sexual Misconduct Policy
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Legal Counsel/EOS).
SAM 01.D.08 was submitted on 08/15/2013 for the Q2, FY 2014 review cycle to remove the Interim 2 designation.
SAM 01.D.09 - Student Academic Adjustments/ Auxiliary Aids Policy
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Legal Counsel/EOS).
SAM 01.D.09 was submitted on 08/15/2013 for the Q2, FY 2014 review cycle to remove the Interim designation.
SAM 01.F.01 - Police Safety Standards
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (UH DPS).
SAM 01.F.01 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 02.A.11 - Staff Performance Appraisals
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Human Resources)
SAM 02.A.11 was submitted on 08/16/2013 for the Q2, FY 2014 review cycle.
SAM 02.A.20 - Hours of
Work
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Human Resources)
SAM 02.A.20 was submitted on 08/16/2013 for the Q2, FY 2014 review cycle.
SAM 02.A.26 - Employee Development and Training
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Human Resources)
SAM 02.A.26 was submitted as a housekeeping revision on 08/16/2013 for the Q2, FY 2014 review cycle.
SAM 02.A.37 - Background Checks for Employees
Quarter 2,
Fiscal Year 2002;

Quarter 2,
Fiscal Year 2013

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Human Resources/Legal Counsel).
Original redlines were submitted on 12/14/2011 for Q2, FY 2012 review cycle. Problems with redlines; rewrites submitted 05/30/2012 for Q2, FY 2013 review cycle. Additional redlines requested by Executive Vice Chancellor for Administration and Finance during approval cycle. Document rewritten and retitled; sent on 08/01/2013 for Quarter 4, FY 2013 review cycle. Review cycle pending.
SAM 02.A.39 - Political Aid and Legislative Influence
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Human Resources/Legal Counsel).
SAM 02.A.39 was submitted by Legal Counsel on 07/11/2013 for the Q4, FY 2013 review cycle.
SAM 02.B.10 - Shift Differential
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Human Resources).
SAM 02.B.10 was submitted on 05/30/2013 for the Q4, FY 2013 review cycle.
SAM 02.D.03 - Leave of Absence Withour Pay for Staff Employees
Quarter 4,
Fiscal Year 2001

Quarter 4,
Fiscal Year 2013
Status: Will Be Rescinded for Q4, FY 2013 (Human Resources)
SAM 02.D.03 will be rescinded upon approval of SAM 02.D.04.
SAM 02.D.04 - Leaves of Absence
Quarter 3,
Fiscal Year 1999

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Human Resources)
SAM 02.D.04 was rewritten and submitted for Quarter 4, FY 2013 review cycle. SAMs 02.D.03 and 02.D.05 will be rescinded upon approval of SAM 02.D.04.
SAM 02.D.05 - Military Leaves of Absence for Reservists
Quarter 3,
Fiscal Year 2010

Quarter 4,
Fiscal Year 2013
Status: Will Be Rescinded for Q4, FY 2013 (Human Resources)
SAM 02.D.05 will be rescinded upon approval of SAM 02.D.04.
SAM 02.D.07 - Expert Witness Services
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Human Resources)
SAM 02.D.07 was submitted on 08/14/2013 for the Q2, FY 2014 review cycle.
SAM 02.D.08 - Parental Leave
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Human Resources)
SAM 02.D.08 was submitted on 08/14/2013 for the Q2, FY 2014 review cycle.
SAM 02.E.02 - Perquisites
Quarter 2,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013
Status: Approval Pending (Human Resources)
SAM 02.E.02 was reviewed during Quarter 2, FY 2010; more redlines were requested before approval. This SAM is going for an additional review cycle with additional content; redlines were submitted on 08/29/2012 for Q2, FY 2013 review cycle. Additional redlines requested by Executive Vice Chancellor for Administration and Finance during approval cycle. Redlines completed on 08/15/2013. Approval cycle restarted on 08/16/2013.
SAM 02.E.03 - Holidays
Quarter 2,
Fiscal Year 2014
Status: Part of Review Cycle for Q2, FY 2014 (Human Resources)
SAM 02.E.03 was submitted as a housekeeping revision on 08/15/2013 for the Q2, FY 2014 review cycle.
SAM 03.A.01 - Expenditures of all Funds Administered by the University of Houston System
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
"Housekeeping" redlines were submitted on 07/29/2013 for Quarter 4, FY 2013 review cycle.
SAM 03.A.02 - Entertainment
Expenditures
Quarter 4,
Fiscal Year 2012

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
Redlines were submitted on 05/17/2012 for Q4, FY 2012 review cycle. Redlines were added on 06/10/2013, 07/23/2013, and 07/29/2013. SAM 03.A.02 is being added to the Q4, FY 2013 review cycle.
SAM 03.A.06 - Establishment,
Maintenance, and Discontinuance of
Credit Card Services
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Treasury/UIT).
SAM 03.A.06 was submitted on 06/14/2013 for the Q4, FY 2013 review cycle.
SAM 03.A.07 - Petty Cash Procedures
Quarter 3,
Fiscal Year 2012

Quarter 4,
Fiscal Year 2013

Status: Part of Review Cycle for Q4, FY2013 (Finance)
Redlines were submitted on 07/26/2013. Review cycle pending.
SAM 03.A.17 - Disclosure of Related Party Interests
Quarter 4,
Fiscal Year 2013

Status: Part of Review Cycle for Q4, FY2013 (Finance)
"Housekeeping" redlines were submitted on 07/29/2013 for the Q4, FY 2013 review cycle.
SAM 03.A.19 - Personal Use of UHS Telecommunications Equipment or Services
Quarter 4,
Fiscal Year 2010

Quarter 4,
Fiscal Year 2013

Status: Part of Review Cycle for Q4, FY2013 (Finance)
Redlines were submitted on 09/05/2012 for Q2, FY 2013 review cycle (completed review cycle). Additional redlines requested by Executive Vice Chancellor for Administration and Finance during approval cycle. Additional redlines were incorporated on 07/26/2013; additional review cycle pending.
SAM 03.A.22 - Reporting Financial Accounting Information to External Parties
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.A.22 was submitted on 06/28/2013 for the Q4, FY 2013 review cycle.
SAM 03.A.23 - Court Ordered Restitution
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance/General Counsel).
SAM 03.A.23 was submitted on 07/03/2013 for the Q4, FY 2013 review cycle.
SAM 03.A.24 - Extension of Credit by University of Houston System
Component Universities
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.A.24 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle.
SAM 03.A.26 - Employee Training Program
Quarter 4,
Fiscal Year 2006
Status: Part of Review Cycle for Q2, FY 2012 (Human Resources)
Redlines were submitted on 09/26/2011 for Q2, FY 2012 review cycle. Awaiting response from redlines suggested by Staff Council (UCC) as of 05/17/2012; approval from Human Resources pending.
SAM 03.A.28 - Tax-Exempt Bond Post-Issuance Compliance
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.A.28 was submitted on 05/28/2013 for the Q4, FY 2013 review cycle.
SAM 03.B.01 - Purchasing Guidelines
Quarter 2,
Fiscal Year 2012

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
Redlines were submitted on 11/28/2011 for Q2, FY 2012 review cycle. Sent to AVC for Finance on 05/17/2012 for approval. Sent by AVC for Finance to Mike Glisson for additional redlines on 05/22/2012. Placed in Q4, FY 2013 review cycle for additional review.
SAM 03.B.02 - Historically Underutilized Businesses (HUBs)
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.B.02 was submitted on 07/29/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 03.D.03 - Employee Time Reporting
Quarter 2,
Fiscal Year 2013
Status: Approval Pending (Human Resources)
Redlines were submitted on 11/12/2012 for Q2, FY 2013 review cycle to remove Interim designation. Placed in approval cycle on 03/29/2013. Sent back to Human Resources for additional redlines on 04/22/2013. Redlines incorporated; sent back to approval cycle on 06/04/2013. With Executive Vice Chancellor of Administration and Finance for approval as of 06/07/2013.
SAM 03.D.04 - Check Distribution
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.D.04 was submitted on 03/22/2013 for the Q4, FY 2013 review cycle.
SAM 03.E.02 - Property Management
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.E.02 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 03.E.03 - Disposition of Abandoned and Unclaimed Financial and Personal Property
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.E.03 was submitted on 06/27/2013 for the Q4, FY 2013 review cycle.
SAM 03.E.08 - Student Travel to Component University-Funded Activities
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance/Student Affairs).
SAM 03.E.08 was submitted on 06/10/2013 for the Q4, FY 2013 review cycle.
SAM 03.F.03 - Distribution of Income from Selected Endowments
Quarter 4,
Fiscal Year 2009

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance/Treasury).
Redlines were submitted on 06/01/2009 for Q4, FY 2009 review cycle, submitted for rework, but was not approved. SAM 03.F.03 is being added to the Q4, FY 2013 review cycle.
SAM 03.F.04 - Cash Handling
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.F.04 was submitted on 05/28/2013 for the Q4, FY 2013 review cycle.
SAM 03.F.07 - Foreign Bank Accounts
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance/Treasury).
SAM 03.F.07 was submitted on 07/08/2013 for the Q4, FY 2013 review cycle.
SAM 03.G.01 - Year End Closeout Procedures for Deficit Balances
Quarter 2,
Fiscal Year 2010

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance - Housekeeping Change).
Redlines were submitted for Q2, FY 2010 review cycle but was never approved. Placed in Q4, FY 2013 review cycle for "housekeeping change" review.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions
Quarter 4,
Fiscal Year 2012
Status: Approval Pending (Meeting the CDAs on Requirements Pending).
SAM 03.G.03 redlines were submitted on 04/23/2012 for
Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012. A meeting with the CDAs on verification requirements is pending before approval of this SAM.
SAM 03.H.01 - Records Retention
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance/Legal Counsel).
SAM 03.H.01 was submitted on 07/09/2013 for the Q4, FY 2013 review cycle.
SAM 06.A.11 - Procedures
for the Operation of International Programs
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Academic Affairs).
SAM 06.A.11 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 07.A.05 - Federal Communications Commission
Quarter 2,
Fiscal Year 2012
Status: Additional Redlines Needed (UIT).
SAM 07.A.05 redlines were submitted on 01/20/2012 for Q2 FY 2012 review cycle. Sent to AVP for Information Technology for approval on 05/14/2012. Additional redlines needed by UIT.
SAM 07.A.06 - E-Mail Retention
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (UIT/Legal Counsel).
SAM 07.A.06 was submitted on 07/31/2013 for the Q4, FY 2013 review cycle. (Replaced MAPP 10.03.07, which will be rescinded.)
SAM 07.A.07 - Use of Electronic Messaging Services by Employees
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (UIT/Human Resources/Legal Counsel).
SAM 07.A.07 was submitted on 07/31/2013 for the Q4, FY 2013 review cycle.
SAM 08.A.05 - Gifts by System Employees
Through Payroll Deductions
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (University Advancement).
SAM 08.A.05 was submitted on 06/06/2013 for the Q4, FY 2013 review cycle.
SAM 08.A.06 - Social Media Policy
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (University Advancement).
SAM 08.A.06 was submitted on 05/20/2013 for the Q4, FY 2013 review cycle.
SAM 09.A.01 - Governmental Relations Communications and Appearances
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Governmental Relations).
SAM 09.A.01 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle.



Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to
http://www.uh.edu/policyservices/sam/.

 

 

 

 





Contact Us


Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu