The following information is a status of SAMs currently in review/approval cycle as of Quarter 3, Fiscal Year 2013, without receiving approval from the UH Chancellor.
SAM Number and Name
Quarter/
Fiscal Year
Reviewed
Information
SAM 01.B.02 - Selection of Architectural and Engineering Forms
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.B.02 is currently with the AVC for Administration as of 06/07/2012 for responsible party approval. Approval pending.
SAM 01.B.05 - Signature Authority for Construction Contracts
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.B.05 is currently with the AVC for Administration as of 06/07/2012 for responsible party approval. Approval pending.
SAM 01.C.04 - Reporting/Investigating Fradulent Acts
Quarter 2,
Fiscal Year 2012
Status: Approval Pending (Finance/Auditing)
Redlines were submitted on 11/23/2011 for Q2, FY 2012 review cycle. Sent out to Chief Audit Executive for Approval cycle on 05/14/2012. Approval pending.
SAM 01.C.12 - Animals on the Component University Campuses
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.C.12 is currently with AVC for Finance for responsible party approval as of 06/07/2012. Approval pending.
SAM 01.D.08 - Sexual Misconduct Policy
Quarter 2,
Fiscal Year 2013
Status: Approval Pending (Legal Affairs and General Counsel).
SAM was originally submitted for Interim approval and went into Quarter 2, FY 2013 review cycle to remove "Interim" designation. Additional redlines were submitted by General Counsel on 05/28/2013. Approval cycle started on 05/29/2013. Approval pending.
SAM 01.D.09 - Student Academic Adjustments/ Auxiliary Aids Policy
Quarter 2,
Fiscal Year 2013
Status: Approval Pending (Legal Affairs and General Counsel).
SAM was originally submitted for Interim approval and went into Quarter 2, FY 2013 review cycle to remove "Interim" designation. Additional redlines submitted by General Counsel after approval process completed on May 22, 2013. Approval cycle started on 05/29/2013. Approval pending.
SAM 01.F.01 - Police Safety Standards
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (UH DPS).
SAM 01.F.01 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 02.A.37 - Criminal Background Checks for Employment
Quarter 2,
Fiscal Year 2002;

Quarter 2,
Fiscal Year 2013
Status: ON HOLD Pending Redlines (Human Resources/Legal Counsel).
Original redlines were submitted on 12/14/2011 for Q2, FY 2012 review cycle. Problems with redlines; rewrites submitted 05/30/2012 for Q2, FY 2013 review cycle. Additional redlines requested by Executive Vice Chancellor for Administration and Finance during approval cycle. Redlines pending.
SAM 02.B.10 - Shift Differential
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Human Resources).
SAM 02.B.10 was submitted on 05/30/2013 for the Q4, FY 2013 review cycle.
SAM 02.D.03 - Leave of Absence Withour Pay for Staff Employees
Quarter 4,
Fiscal Year 2001

Quarter 4,
Fiscal Year 2013
Status: Will Be Rescinded for Q4, FY 2013 (Human Resources)
SAM 02.D.03 will be rescinded upon approval of SAM 02.D.04.
SAM 02.D.04 - Leaves of Absence
Quarter 3,
Fiscal Year 1999

Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Human Resources)
SAM 02.D.04 was rewritten and submitted for Quarter 4, FY 2013 review cycle. SAMs 02.D.03 and 02.D.05 will be rescinded upon approval of SAM 02.D.04.
SAM 02.D.05 - Military Leaves of Absence for Reservists
Quarter 3,
Fiscal Year 2010

Quarter 4,
Fiscal Year 2013
Status: Will Be Rescinded for Q4, FY 2013 (Human Resources)
SAM 02.D.05 will be rescinded upon approval of SAM 02.D.04.
SAM 02.E.02 - Perquisites
Quarter 2,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013
Status: ON HOLD Pending Redlines (Human Resources)
SAM 02.E.02 was reviewed during Quarter 2, FY 2010; more redlines were requested before approval. This SAM is going for an additional review cycle with additional content; redlines were submitted on 08/29/2012 for Q2, FY 2013 review cycle. Additional redlines requested by Executive Vice Chancellor for Administration and Finance during approval cycle. Redlines pending.
SAM 03.A.02 - Entertainment Expenditures
Quarter 4,
Fiscal Year 2012
Status: Approval Pending.
Redlines were submitted on 05/17/2012 for Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012.
SAM 03.A.19 - Personal Use of UHS Telecommunications Equipment or Services
Quarter 4,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013

Status: ON HOLD Pending Redlines (Finance/UIT)
Redlines were submitted on 09/05/2012 for Q2, FY 2013 review cycle. Additional redlines requested by Executive Vice Chancellor for Administration and Finance during approval cycle. Redlines pending.
SAM 03.A.24 - Extension of Credit by University of Houston System
Component Universities
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.A.24 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle.
SAM 03.A.26 - Employee Training Program
Quarter 4,
Fiscal Year 2006
Status: Part of Review Cycle for Q2, FY 2012 (Human Resources)
Redlines were submitted on 09/26/2011 for Q2, FY 2012 review cycle. Awaiting response from redlines suggested by Staff Council (UCC) as of 05/17/2012; approval from Human Resources pending.
SAM 03.A.28 - Tax-Exempt Bond Post-Issuance Compliance
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.A.28 was submitted on 05/28/2013 for the Q4, FY 2013 review cycle.
SAM 03.B.01 - Purchasing Guidelines
Quarter 2,
Fiscal Year 2012
Status: Redlines in Progress.
Redlines were submitted on 11/28/2011 for Q2, FY 2012 review cycle. Sent to AVC for Finance on 05/17/2012 for approval. Sent to Mike Glisson for additional redlines.
SAM 03.D.03 - Employee Time Reporting
Quarter 2,
Fiscal Year 2013
Status: ON HOLD Pending Redlines (Human Resources)
Redlines were submitted on 11/12/2012 for Q2, FY 2013 review cycle to remove Interim designation. Placed in approval cycle on 03/29/2013. Sent back to Human Resources for additional redlines on 04/22/2013.
SAM 03.D.04 - Check Distribution
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.D.04 was submitted on 03/22/2013 for the Q4, FY 2013 review cycle.
SAM 03.E.02 - Property Management
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.E.02 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 03.F.01 - Gift Acceptance
Quarter 3,
Fiscal Year 2012
Status: Part of Review Cycle for Q4, FY 2012 (Risk Management/ Legal Counsel). Input Pending.
Redlines were submitted on 02/24/2012 for the Q4, FY 2012 review cycle. Pulled for additional redlines by the Subject Matter Expert from Q4, FY 2012 review cycle. Input pending.
SAM 03.F.04 - Cash Handling
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Finance).
SAM 03.F.04 was submitted on 05/28/2013 for the Q4, FY 2013 review cycle.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions
Quarter 4,
Fiscal Year 2012
Status: Approval Pending (Meeting the CDAs on Requirements Pending).
SAM 03.G.03 redlines were submitted on 04/23/2012 for Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012. A meeting with the CDAs on verification requirements is pending before approval of this SAM.
SAM 06.A.11 - Procedures for the Operation of International Programs
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Academic Affairs).
SAM 06.A.11 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle (Housekeeping change).
SAM 07.A.05 - Federal Communications Commission
Quarter 2,
Fiscal Year 2012
Status: Additional Redlines Needed (UIT).
SAM 07.A.05 redlines were submitted on 01/20/2012 for Q2 FY 2012 review cycle. Sent to AVP for Information Technology for approval on 05/14/2012. Additional redlines needed by UIT.
SAM 08.A.06 - Social Media Policy
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (University Advancement).
SAM 08.A.06 was submitted on 05/20/2013 for the Q4, FY 2013 review cycle.
SAM 09.A.01 - Governmental Relations Communications and Appearances
Quarter 4,
Fiscal Year 2013
Status: Part of Review Cycle for Q4, FY 2013 (Governmental Relations).
SAM 09.A.01 was submitted on 04/23/2013 for the Q4, FY 2013 review cycle.



Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to
http://www.uh.edu/policyservices/sam/.

 

 

 

 





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Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu