When should I run my Fiscal Year Suspense Report?
It should be run the day after every on-cycle payroll confirms. Keeping up with the problems on a payroll by payroll basis allows you to have enough time to make a correction before the next distribution and encumbrance re-calculation. This will reduce the number of reallocations necessary.

When is the reallocation/suspense process run?
A Reallocation process is run each week that creates the debit/credit accounting lines and creates the G/L journals. Reallocations and suspense processing is completed every Friday morning. All reallocations and suspense clearing in our possession is input into the system prior to the processing. We will produce journals for the GL which will post after budget check late Friday night or Monday. You may print your Fiscal year suspense reports on Friday afternoons to verify that all transactions were cleared.

Do I need to process a reallocation if the position number is changed but the cost center is the same?
We do not reallocate by position, only by cost center. If the cost center is the same, reallocation is not possible. We are only concerned with the cost centers that should be debited and credited.

How do I process a Payroll reallocation?
The Payroll Reallocation form can be found in HRMS Production. Click on UHS_HRMS_HR, click on UHS_HRMS_HR , click on Forms, then click on RAF—Reallocation Form. Click on Add New Value. Click the Add button You will be prompted to enter in the number of the check that you want to reallocate. Please note that at the bottom of the form, you will also be able to type in the signatures.

If something I sent to payroll was not reallocated, how do I research why it wasn’t processed?
We will not reallocate suspense for grants. Those must be placed on a reallocation form and sent to OCG for approval. If we have a problem with an inactive account code that we are unable to process, we will contact you.

How do I verify that a reallocation has occurred other than printing a report?
Go the reallocation panels and review the check number in question. You will be able to audit the record by scrolling to the 0 sequence number to see the original distribution and all subsequent sequence number changes indicating the other reallocation transactions processed.

What do I do if my CWS (college work study) positions are having their benefits split between the state and local cost center just like their earnings are?
Send an email to Marli Bober and/or Margaret Busch in the payroll office with the position number and the department ID and request that the CWS position be excluded from the department budget maintenance process and set up manually to distribute correctly.