What department budget records do not load from PCBUD at the beginning of every fiscal year?
Ledger 5’s, temporary positions and lump sum positions do not automatically load from PCBUD to the department budget table at the beginning of the fiscal year. If you are proactive, you can send the PRF’s to the budget office after the PCBUD load and before the fiscal year begins.

Payroll sends out a spreadsheet at the beginning of the fiscal year to let you know which positions by department do not have a current Fiscal year department budget record. Send a PRF to the budget office to get these set up as quickly as possible to save yourselves the volume of suspense clearing at the beginning of the year.


How do I know which pay periods are included in a calendar month for reconciliation purposes?
Look at the payroll calendar for the month and look for the words FINAL PAYROLL. Any payroll that is finalized in a given month will be included in the labor distribution reports along with the BOB and the GL reports. When the pay period ended and when the paycheck is paid to the employee are irrelevant.