What is Direct Deposit?
Under section 403.016 of the State Government Code, salary payments to employees will be made through direct deposit to the employee's bank accounts, unless the employee meets an authorized condition for exemption. The requirement for direct deposit applies to all employees bi-weekly (including students and part-time hourly employees) and monthly (including part-time administrative staff and faculty)

Who is exempt?
An employee may request an exemption for the following reasons:
a. Holds a position classified below that equivalent to group 8 in the state position classification salary schedule. Each component university will determine the level appropriate in its classification schedule.

b. Is unable to establish a qualifying account at a financial institution to receive electronic funds transfer, or

c. Certifies that payment by direct deposit would be impractical and/or more costly than payment by check.

Why is the first check always a hard check?
On the first payday following data entry of the form, a regular paycheck will be issued, with a direct deposit message on the stub of the regular paycheck, indicating the account number to which the employee’s pay will be deposited. It is the responsibility of the employee to verify the accuracy of the account number and routing code. The employee must notify the component university Payroll representative immediately of any discrepancy.

Can you have your funds deposited into more than one cost center?
Yes. Participants in the Direct Deposit Program may request that funds be deposited to more than one bank account by completing a Multiple Direct Deposit Supplemental Form (Exhibit C). Only fixed dollar amounts may be entered on the Multiple Direct Deposit Form. All financial information should be verified by the financial institution(s) to ensure that funds are deposited accurately and on time to the employee’s account(s).

How do I change my bank account for my direct deposit?
Contact the Administration and Finance Payroll Customer Service Representative at 3-3988.