1. Prior to picking up checks from the Treasurer’s Office, the Business Office needs to create a template check log.

2. Fields to include on check log are: Check Number, Amount, Date Received, Payee, Employee Signature, and Employee Pick-up Date.

3. Pick up and sign for checks from Treasurer’s Office on pay day.

4. Log checks into check log with payee, amount, and date received.

5. Separate checks into envelopes with the person’s name on the check.

6. When employee picks up check, the person distributing the payroll, should re-verify that the check contained in the envelope is payable to the person picking up the paycheck.

7. The employee must sign for the check and include the date that the check was picked up.

8. The Business Office needs to maintain the check log for 12 months.

9. Any checks that have not been picked up within 10 working days must be returned to the Treasurer’s Office.