Requirements for Paper Service Center
Requisitions
· Certifying signature.
· Purpose/benefit statement
· Photo copied SCRs processed in lieu of
original must include original certifying
signature
· Received By signature
· Corrections to SCRs must be made by
journal entry
Year-End Processing
Annual physical inventory count must be
performed and submitted to General
Accounting at year-end with other inventory
book balance schedule.
Aging and related schedules to support
Account Receivable balances must be
submitted to at year-end.
General Accounting
Q&A
Question: How do I establish a petty cash or
change fund?
Answer: A voucher should be completed
payable to the cash custodian using the
departmental chosen cost center and the
account: 10102 Petty Cash or 10103 Change
Fund
Submit the voucher with a justification memo
(outlining the purpose of the funds)
together to the Treasurers office. Once
approved; Treasury will forward the approved
purchase voucher to Accounts Payable for
processing. The check is issued to the fund
custodian and returned to the Treasurers
office for distribution. When the check is
picked up the fund custodian will sign an
acknowledgement form.
Question: How do I close out a petty cash
or change fund?
Answer: A journal entry should be done to
process the deposit of the funds crediting
the same cost center and account as
originally used to establish the fund.
Question: How often do departments have
to submit the Addendum A (Authorization to
handle cash)?
Answer: (MAPP 05.01.01 section VI)
stipulates reauthorization must be at the
beginning of each new fiscal year. It also
must be reauthorized every time there is a
change in departmental personnel handling
cash.
Question: Why do I send my deposits to
SFS when I don't collect student revenue?
Answer: All deposits are sent by UHPD to the
vault in student financial services
excluding system 00783 deposits that should
be sent directly the Treasurer’s Office.
