Survival Guide

Monthly Checklist

Department Cost Centers have been reconciled.

Formal reconciliations were reviewed and approval by the cost center manager.

Errors/concerns noted in cost center reconciliations have been resolved/correcting entries initiated.

Negative fund balances noted in reconciliation are being addressed.

Leave balances have been reconciled to payroll.

Final payroll was reconciled with the trial payroll.

Checks were distributed to the proper employees. All unclaimed checks were returned to distribution within 10 working days.

All employees were charged to the appropriate cost center.

Fiscal year payroll suspense reports were run and reallocations have been processed.

Leave requests were matched to timesheets.

Signed timesheets were sent to Payroll by the 10th day of the month for all monthly department employees.

All property inventory tags received during the month have been matched to appropriate equipment.

The acknowledgment of receipt of property inventory tags was signed and returned to Property Management.

The department has followed up with Property Management for untagged equipment.

Terminating PARs were submitted to Human Resources within five days of termination for employees who terminated during the month.

The Termination Clearance Checklist was completed for all employees who terminated during the month.

All university access keys, codes, and cards are recovered and canceled for employees that terminated this month.

Telephone/long distance reports were reviewed and signed by employees.

Calls were either identified as personal or business-related and employee initiated payment for personal calls within 10 days of review.

University and departmental computer policies and procedures have been communicated to new employees.