Purchasing

Errors and Purchase Requisitions
Purchase Orders
Budget Errors and Purchase Orders
Procurement Cards
Procurement Process
Receiving Reports

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Purchase Requisitions


When to use a requisition
The use of a requisition is required for purchases that exceed $5000. These types of purchases include goods and some services (like rentals, leases and maintenance agreements). Purchases that must go through Purchasing but are usually less than $ 5000, like animals, chemicals and radioactives, must include the appropriate approvals for purchase.

Timelines for a PO
Generally, purchases through the Purchasing Department adhere to the following timelines and requirements:

Purchasing items in a Rush:
In the event that a rush purchase is required contact the Purchasing Department at 3-5666 and speak to a buyer who can assist in the processing. Regardless of the rush nature, the aforementioned Purchasing Process should be followed to assure compliance with regulations, etc.

Signature requirements:
All requisitions must be signed by the end user and the Certifying Signature person. In some cases, the College or Division Administrator must sign the request at their discretion. In the case of the use of Federal funding, the Office of Contracts and Grants must approve and sign the request prior to being forwarded to Purchasing.

For purchase requests greater than $ 100,000, the Addendum C process is required. A copy of the Addendum C may be found at here under the Forms section.

How do I cross reference a requisition to a PO?

• Click on Purchasing – Requisition – Review Requisition Information – Requisitions
• Enter the Requisition ID number and click OK.
• Click on status tab.
• Under the OnPO column, if it is blank that means a purchase order has not been done. If there is a Y in this column, a PO has been processed. If you click on the Y, the a page will appear showing you the purchase order number. The purchase order number appears under the PO ID column.