Upon fully expanding the Asset Management menu selection, users with view only access privileges will be able to see the following page groups:
Basic Add – the pages in this group contain the general information for a particular capital or controlled asset.
Business Unit – this is a mandatory criteria and the user must select and input a value. In most instances, either 00730 (UH) or 00783 (UHS) will be selected.
Asset Identification – this is a unique number that PSAM automatically assigns whenever a capital or controlled asset is input into the system. It has no significant meaning for users. (It is primarily a key field established for database administration purposes.)
Tag Number – this is the UH Inventory Tag Number. This is the search criteria that should be used when trying to research a particular capital or controlled asset.
Parent ID – this is another parameter that is used primarily by Property Management when componentizing a building for State Property Accounting (SPA) reporting purposes. It has no significant meaning for users.
Description – since the content of this field has not been standardized, using this field as a search criteria will probably yield less than satisfactory results.
The user will note that the following 4 pages are displayed:
· Asset Information
· Asset Acquisition Detail
· UHS Asset Detail
· Location/Comments/Attributes
(Many of the PSAM supplied fields are not populated since they represent information that we do not need to capture for SPA reporting purposes.)
Some of the more relevant information included on the Asset Information page (displayed below) are the Tag Number, Description, Asset Class Code, Asset Status, and Acquisition Date.
