Requirements for Paper Service Center
Requisitions
Certifying signature.
Purpose/benefit statement
Photo copied SCRs processed in lieu of
original must include original certifying
signature.
Received By signature.
Corrections to SCRs must be made by
journal entry.
Year-End Processing
Annual physical inventory count must be
performed and submitted to General
Accounting at year-end with other inventory
book balance schedule.
Aging and related schedules to support
Account Receivable balances must be
submitted to General Accounting at year-end.
General Accounting Q&A Question:
How do I establish a petty cash or
change fund? Answer:
A voucher should be completed
payable to the cash custodian using the
departmental chosen cost center and the
account: 10102 Petty Cash or 10103 Change
Fund.ubmit the voucher with a justification memo
(outlining the purpose of the funds)
together to the Treasurers office. Once
approved; Treasury will forward the approved
purchase voucher to Accounts Payable for
processing. The check is issued to the fund
custodian and returned to the Treasurers
office for distribution. When the check is
picked up the fund custodian will sign an
acknowledgement form.
Question:
How do I close out a petty cash or
change fund? Answer:
A journal entry should be done to
process the deposit of the funds crediting
the same cost center and account as
originally used to establish the fund.
Question:
How often do departments have to
submit the Addendum A (Authorization to
handle cash)? Answer: (MAPP 05.01.01 section VI)
stipulates reauthorization must be at the
beginning of each new fiscal year. It also
must be reauthorized every time there is a
change in departmental personnel handling
cash.
Question:
Why do I send my deposits to SFS
when I don't collect student revenue? Answer:
All deposits are sent by UHPD to the
vault in student financial services
excluding system 00783 deposits that should
be sent directly the Treasurer’s Office.
