Misc. Responsibilities

Budget Journal vs. Regular Journals
Conflict of Interest/Related Party Disclosures
Contracting Responsibilities
Employee Financial Responsibility
Encumbrance Release for Postage, Phone Equipment, Computer Backup and Long Distance
General Accounting Q&A
HEAF Cheat Sheet
HUB Vendor Directory

Motor Vehicle Record Evaluation Request Form
Notary Without Bond Forms - For State of Texas Employees Only
Records Retention Schedule
Service Center Year-End Processing Notes
State to Local/Local to State Reimbursements
TA ID Card
Wireless Communication
Wireless Communication Allowance & University Provided Cell Phones

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Budget Journal vs. Regular Journals

When do I use regular Journal Entries?

Journal entries are used to:
1. Reallocate expenses
2. Booking deposits to the UH bank (credit card or cash)
3. Moving cash back and forth between cost centers


When do I use Budget Journal Entries?

Budgeting is a spending plan and budget journals are used to:
1. Budget revenue and expenses
2. Budget fund equity (cash)
3. Transferring the ability to spend from one category to another (Ex: M&O to Capital or M&O to Salary and Wages).


Budget Journal Documentation Required:
1. Transferring spending authority between budget nodes—1074 Report.
2. Budget fund equity - 1060 or 1016 report to illustrate available fund equity.
3. Budgeting lapse salary—BOB report.