General description of the journal entry
in the Journal Header
Specific description or reference in the
Journal Line
Debit and credit amounts must balance
(except for encumbrance journal in 8.4)
Valid and correct cost center and accounts
Appropriate backup documentation
GEN source
Additional
Requirements for Cash/Check Deposit Journals
Local fund deposits: Debit account 10510
(UH), 10710 (UHSA).
Gift fund deposits (4xxx) are processed
thru Institutional Advancement.
Departmental deposits are not recorded to
Contracts and Grants (5xxx) or Plant (7xxx)
loan funds.
If an overage/shortage account (50015) is
used the journal must be reviewed. An
overage/shortage of $20 or more must have an
incident report (Addendum E) attached.
Deposit slip must match bank line (i.e., 2
deposits slips must have 2 bank lines).
Other attachments must relate and add value
to transaction.
