Survival Guide

Explanation of Chartfield Values

The following PeopleSoft Chartfields are used to record financial transactions:

Business Unit—Fund Code—Department ID—Program Code—Project/Grant—Account—Budget Reference—Chartfield 1

The following combination of chartfield values constitutes a cost center:

Business Unit—Each UH System component is defined as a business unit.

00730—University of Houston
00759—UH Clear Lake
00784—UH Downtown
00765—UH Victoria
00783—UH System Administration
00797—UH System Consolidated

Fund Code—Are coded by the type of money they represent.

1XXX—State
2XXX—Designated
3XXX—Auxiliary
4XXX—Restricted
5XXX—Grants
6XXX—Endow & Loans
7XXX—Plant
8XXX—Agency

Department ID—Each UH department is assigned a unique department code. The leading character is for the campus. The four numbers following are assigned sequentially.

HXXXX—UH Departments
CXXXX—UHCL Departments
DXXXX—UHD Departments
VXXXX—UHV Departments
SXXXX—UHSA Departments

Program Code—Five digits are assigned to identify a non-project cost center. The five digits tell the purpose of the cost center by expenditure function. The expenditure function is related to NACUBO reporting.

AXXXX—Instructional programs
BXXXX—Research programs
CXXXX—Public service
DXXXX—Academic support
EXXXX—Student services
FXXXX—Institutional support
GXXXX—Plant
HXXXX—Scholarship
IXXXX— Auxiliary

Project ID—Project cost centers use a common program. The uniqueness of the cost center is provided by the project id. Can be used for grants, capital and other projects. Project id is a seven-digit code.

GXXXXXX—Grant or Sponsored Project
PXXXXXX—Capital or Building Project
AXXXXXX—Administrative Project
IXXXXXX—Internal Award Project