Local Travel Reimbursement Checklist

Departmental Local Travel Voucher Checklist (MAPP 04.02.01B)

Documents Required	Signatures Required
Voucher Coversheet	Certifying Signature
Travel Request	Supervisor or Unit Head Certifying Signatures Vice President - (Foreign Travel Only) Chancellor or designee - (Foreign Travel Only)
Travel Expense Report	Traveler Supervisor
Receipts for airfare (if claimed) Receipts for hotel (if claimed) Receipts for rental car (if claimed) Receipts for actual meals (if claimed) Receipts for registration (if claimed) Receipts for other expenses over $75 (if claimed)

Additional General Review Required

The correct Per Diem is used. (Per Diem web site: http://www.window.state.tx.us/fm/travel/

The total amount per Voucher Coversheet agrees with the total amount per Travel Expense Report.

The individual expense amount per Travel Expense Report agrees with the corresponding receipt amount.

No change was made in the PS system after Voucher Coversheet was printed and signed.

The hotel tax (if applicable) is listed separately in the Travel Expense Report.

The reimbursement does not include business meals, alcoholic beverages w/o meals, or personal expenses (movie, sporting events, concerts, plays, and other expenses not relating to official university business.)

The reimbursement does not include centrally billed airfare or direct billed items.

The proper account codes are used.