For enrollment services questions, call 713/743-1010.

To comment or submit an article, email Lindsay Blagg.

 

University of Houston Travel Rules - Meals and Lodging


The Texas Legislature changed the travel rules for meals and lodging paid with state appropriated funds.

Previously, the Comptroller set limits of $85/day for lodging and $36/day for meals during overnight travel in Texas and said to use the per diem rate of the closest city or county when traveling outside of Texas, if the destination city or county was not listed in the General Services Administration (GSA) per diem schedule.

For travel occurring on or after September 1, 2011, state employees traveling on state appropriated funds will be limited to the GSA’s “standard” rate when traveling to non-listed locations, which is currently $77/day for lodging and $46/day for meals whether traveling inside or outside of Texas.

The following tables summarize the current meal and lodging rules for local funds and state funds. They are also located here under Meal and Lodging Rule Summary.

Local Fund Travel
Destination for Overnight Travel with Local Funds Meals and Lodging Combined
Texas $220 max. Meals that exceed rate on GSA website require receipts. If city or county is not listed, use the "standard" rate on the GSA website. Lodging requires a receipt.
Outside Texas and within the continental US $325 max. Meals that exceed rate on GSA website require receipts. If city or county is not listed, use the "standard" rate on the GSA website. Lodging requires a receipt.
Outside continental US (including Alaska, Hawaii, Canada, Mexico, and other countries) Higher of $350 or rate on GSA website. Meals that exceed rate on GSA website require receipts. If city is not listed, use the "other" rate on the GSA website. Lodging requires a receipt.



State Fund Travel

Destination for Overnight Travel with State Funds Meals Lodging
Texas See GSA website for maximum. If city or county is not listed on website, use the "standard" rate on the GSA website. Receipts not required. See GSA website for maximum. If city or county is not listed on website, use the "standard" rate on the GSA website. Receipts required.
Outside Texas and within the continental US See GSA website for maximum. If city or county is not listed, use the "standard" rate on the GSA website. Receipts not required. See GSA website for maximum. If city or county is not listed, use the "standard" rate on the GSA website. Receipts required.
Outside continental US (including Alaska, Hawaii, Canada, Mexico, and other countries) Based on actual expenses. Meals that exceed rate on GSA website require receipts. If city is not listed, use "other" rate on GSA website to determine maximum meal expense without receipts. Lodging requires a receipt

 
All meal reimbursements must be based on actual expenses. If the actual meal expense is less than the maximum amount on the GSA website, the reimbursement will be limited to the actual amount. This is true for both local and state funds.

If the actual meal amount is greater than the GSA maximum, you can only receive reimbursement up to the GSA maximum for meals when using state funds and you cannot direct-bill more than the GSA maximum amount to the university. If the actual lodging amount is greater than the GSA maximum, you can only receive reimbursement up to the GSA maximum for lodging when using state funds and you cannot direct-bill more than the GSA maximum amount to the university.

If the actual meal amount is greater than the GSA maximum, you can receive reimbursement for actual meal expenses when using local funds as long as you provide itemized receipts for all of your meals and the total of meals and lodging combined does not exceed the UH cap ($220/day for Texas, $325/day outside Texas but inside the continental US, higher of $350/day or GSA maximum outside the continental US).

The GSA website is located at: http://www.gsa.gov/portal/category/21287

If you have any questions, please contact:
Sandra Silva (ssilva@central.uh.edu) or 3-5883
Edwin Rodas (emrodas@central.uh.edu) or 3-8961