Administration and Finance Focus

April 2009
September 2010
Employee Spotlight - Jonas Chin

Events Calendar


Copy Center
Be Green & Save Green with Compatible Laser and Inkjet Cartridges

Department of Public Safety
Update - What is your Exit Strategy?

Vehicle Report Cards

UHDPS Lost and Found Gives Back

Update on the Fresh Food Company at Moody Towers

Processing Credit Card Journals

Payments from Support Organizations

Comptroller Audit Findings

Food and Entertainment-Related Accounts
Historically Underutilized Business (HUB) Statistics

Green UH
Damaged Recycling Bins Undergo Repair

Green Certification Program and Pledge

Socially Responsible Apparel Update

Shredding Program at UH More Affordable and Sustainable

Sustainability Training Now Available

Green Hints to Save Water: Rainwater Harvesting

Parking and Transportation
Super Shuttle Offers Discounted Airport Rides to Cougars

Printing and Postal
Keeping Campus Address Information Current in PeopleSoft

Policies and Procedures
SAMs in Campus Review
MAPPs in Campus Review

Coke Price Increase Still Keeps Prices Lower than Convenience Stores


Quick Tip: For enrollment services questions, students can call 713/743-1010.

If you have comments or would like to submit an article to future newsletters, contact Alexandra McGuffey at by the 20th of each month.


Food and Entertainment-Related Accounts

SAM 03.A.02, Entertainment Expenditures, is being modified to reflect that all UHS components will prohibit the use of designated tuition for food and entertainment, except for events that primarily involve students (e.g., commencement, student recruitment, student job fairs, etc.) and for prospective employee business meals. However, any alcoholic beverages purchased for these events, where allowed, may not be charged to designated tuition, and must be charged to another, allowable fund.

Effective September 1, 2010, the newly created Prospective Employee Business Meals account (54911) may be used on designated tuition. However, business meals that do not involve prospective employees (account 54905 for UH; account 54952 for UHCL, UHD, and UHV) cannot be used on designated tuition. The Account List on the Finance website has been updated to include the new prospective employee business meals account and change in description to the existing business meals account.

A matrix of food and entertainment-related accounts is on the References page under Account.

The matrix indicates which of these accounts may or may not be used on state funds, designated tuition funds, sponsored project funds, and athletic cost centers. One column indicates the accounts used by UH and another column the accounts used by UHCL, UHD, and UHV.