Food and Entertainment-Related Accounts
SAM 03.A.02, Entertainment
Expenditures, is being modified to
reflect that all UHS components will
prohibit the use of designated
tuition for food and entertainment,
except for events that primarily
involve students (e.g.,
commencement, student recruitment,
student job fairs, etc.) and for
prospective employee business meals.
However, any alcoholic beverages
purchased for these events, where
allowed, may not be charged to
designated tuition, and must be
charged to another, allowable fund.
Effective September 1, 2010, the
newly created Prospective Employee
Business Meals account (54911) may
be used on designated tuition.
However, business meals that do not
involve prospective employees
(account 54905 for UH; account 54952
for UHCL, UHD, and UHV) cannot be
used on designated tuition. The
Account List on the Finance website
has been updated to include the new
prospective employee business meals
account and change in description to
the existing business meals account.
A matrix of food and
entertainment-related accounts is on
page under Account.
The matrix indicates which of these
accounts may or may not be used on
state funds, designated tuition
funds, sponsored project funds, and
athletic cost centers. One column
indicates the accounts used by UH
and another column the accounts used
by UHCL, UHD, and UHV.