Administration and Finance Focus

April 2009
September 2010
Employee Spotlight - Jonas Chin

Events Calendar


Copy Center
Be Green & Save Green with Compatible Laser and Inkjet Cartridges

Department of Public Safety
Update - What is your Exit Strategy?

Vehicle Report Cards

UHDPS Lost and Found Gives Back

Update on the Fresh Food Company at Moody Towers

Processing Credit Card Journals

Payments from Support Organizations

Comptroller Audit Findings

Food and Entertainment-Related Accounts
Historically Underutilized Business (HUB) Statistics

Green UH
Damaged Recycling Bins Undergo Repair

Green Certification Program and Pledge

Socially Responsible Apparel Update

Shredding Program at UH More Affordable and Sustainable

Sustainability Training Now Available

Green Hints to Save Water: Rainwater Harvesting

Parking and Transportation
Super Shuttle Offers Discounted Airport Rides to Cougars

Printing and Postal
Keeping Campus Address Information Current in PeopleSoft

Policies and Procedures
SAMs in Campus Review
MAPPs in Campus Review

Coke Price Increase Still Keeps Prices Lower than Convenience Stores


Quick Tip: For enrollment services questions, students can call 713/743-1010.

If you have comments or would like to submit an article to future newsletters, contact Alexandra McGuffey at by the 20th of each month.


Payments from Support Organizations

General Accounting has revised and simplified procedures for recording gifts and gifts-in-kind from support organizations, which are effective September 1, 2010.

Simplified procedures include:
Department completes one form (instead of two) to request a foundation payment and sends a copy of the form to General Accounting, which makes the journal entry.

The form (Word document) contains drop-down menus to make completion easier, faster, and more consistent.

A short list of expense accounts were created just for foundation gift-in-kind payments, which departments can choose on the form.

The revised form and procedures are here

If you have any questions, please contact Gretta McClain, Manager of General Accounting, at 713-743-8729 or