Administration and Finance Focus

April 2009
September 2010
Employee Spotlight - Jonas Chin

Events Calendar


Copy Center
Be Green & Save Green with Compatible Laser and Inkjet Cartridges

Department of Public Safety
Update - What is your Exit Strategy?

Vehicle Report Cards

UHDPS Lost and Found Gives Back

Update on the Fresh Food Company at Moody Towers

Processing Credit Card Journals

Payments from Support Organizations

Comptroller Audit Findings

Food and Entertainment-Related Accounts
Historically Underutilized Business (HUB) Statistics

Green UH
Damaged Recycling Bins Undergo Repair

Green Certification Program and Pledge

Socially Responsible Apparel Update

Shredding Program at UH More Affordable and Sustainable

Sustainability Training Now Available

Green Hints to Save Water: Rainwater Harvesting

Parking and Transportation
Super Shuttle Offers Discounted Airport Rides to Cougars

Printing and Postal
Keeping Campus Address Information Current in PeopleSoft

Policies and Procedures
SAMs in Campus Review
MAPPs in Campus Review

Coke Price Increase Still Keeps Prices Lower than Convenience Stores


Quick Tip: For enrollment services questions, students can call 713/743-1010.

If you have comments or would like to submit an article to future newsletters, contact Alexandra McGuffey at by the 20th of each month.


Processing Credit Card Journals

Beginning September 1, 2010, General Accounting will record the actual credit card commissions and fees for all departments on a monthly basis. Therefore, departments will no longer include estimated credit card commissions and fees on their journals.

The new procedure will simplify the creation of credit card journals for departments, since they only need to record the gross revenue for credit card sales.

The new procedure will also eliminate the time required for Bank Reconciliation to reconcile and adjust estimated credit card charges booked by departments to actual charges on the bank statement.

Bank Reconciliation sent an email to all department contacts for credit cards to obtain a cost center for General Accounting to use in booking the monthly credit card commissions and fees.

Instructions for credit card journals and a list of credit card merchants are located on the Bank Reconciliation website.

If you have any questions, please contact Gretta McClain, Manager of General Accounting, at 713-743-8729 or