Employee Focus


Red Flag Rules-Email Notifications
By Carla Ponzio

Effective today, May 1, 2009, employees and students will receive an email notification generated by the University of Houston System’s Student Administration/Human Resources database when a change is made to their:

• Email address
• Address

In addition, when employees make changes to their:

• Direct Deposit
• W-4 Information

When the change is made to the employee’s or student’s record by Student Admin or HR Admin personnel the email will indicate the name and title of the admin person who made the change. When the change is made by the employee, the email notice will indicate the employee’s name.

• Email address changes-an email will be sent to the old and new email address.
• Address changes- the email will indicate what the address was changed to.
• Direct Deposit changes- an email will indicate the current and prior account information
with the account number displaying only the last four digits.
• W-4 changes – an email will indicate the current and prior W-4 information.

If the change is not correct there is a link in the email the employee or student can click on to return to P.A.S.S. or Student Self Service to make a correction. If the employee or student suspect the change was fraudulent there is a link and phone number for the UHS IT Security department.

The email and address change notifications are requirements to meet the Fair and Accurate Credit Transactions Act (FACT Act) regulations (also known as the Red Flag Rules), which are intended to prevent, detect, and mitigate identity theft.