Page two of the Personal Data Sheet
records the employee’s choice
regarding public access to their
home address, home telephone number,
social security number and family
information. The Waive Public Access
box in ePAR tracks the public access
choice in PeopleSoft.
• If the box is checked, that means
allow Public Access and disclose all
of this information.
• If the box is not checked, that
means do not allow Public Access and
hide all of this information.
Special attention should be paid to
comments submitted in an ePAR.
Comments serve many functions,
including providing information,
noting what has been changed and
instructions for the next user or
All portions of the ePAR become part
of the employee’s official personnel
file. The comments, once saved, can
never be deleted. Do not put
personal or medical information in
the ePAR. If in doubt regarding the
necessity of the information, err on
the side of caution. Also, please
make use of the spell check
HR regularly provides instructions
and essential information in the
comments of Recycled and Approved
ePARs. When an ePAR is Recycled,
instructions for correcting the ePAR
are always included in the comments.
These comments provide valuable
information that initiators and
other approvers should use when
processing this document. Comments
from HR in Approved ePARs help
initiators with processing future