Administration and Finance Focus


Save Money on Shipping Services with eShip Global

What is eShip Global?
eShip Global is a UH contracted vendor that provides express shipping services for university departments to help manage their shipping needs and reduce costs. eShip Global is also a certified HUB vendor, so departments that use this service will receive HUB credit.

How do I place a shipping order?
Instead of placing a shipping order directly with a shipping vendor, such as FedEx and UPS, university departments can go to the eShip Global system, which is available through the Finance System, and view all shipping options (i.e., overnight, next day, 2-day delivery, etc.) available from different shipping companies. All shipping charges listed in the eShip Global system reflect the lowest prices available to the university based on state contract and group purchasing rates. Departments are required to enter the cost center to be charged for their shipments and a purpose/benefit statement at the time of order.

How much does it cost?
eShip Global charges $0.75 for each domestic shipment and $1.00 for international shipments, which will be added to the departmentís shipping charge. However, departments can expect to save at least 20% off the overall shipping price they are currently paying, which will more than offset the shipping fee.

Note: UPS charges a $6.00 pickup fee for packages picked up from the department whether you use eShip Global or not. The pickup fee is included in the UPS quote on the eShip Global page. Other shippers do not charge a pickup fee for packages picked up from the department when using eShip Global. None of the shippers charge a fee for dropping off packages at a drop box.

How do I pay for the shipment?
On a weekly basis, eShip Global will send an electronic file containing all charges and cost center information to Accounts Payable. The file will be automatically converted into vouchers and payments are generated based on the cost centers entered by the departments. Therefore, departments do not need to create vouchers to pay eShip Global.

Where can I get detailed instructions for placing orders?
Detailed instructions for placing and monitoring orders through eShip Global are posted on the Finance Forms and References pages.

What if I want hands-on training?
Accounts Payable provides weekly hands-on training classes to teach employees how to place shipping orders through eShip Global. Employees can register for the classes via P.A.S.S., using Course Number PSF047 (E-Ship Global). This training is optional. Employees are encouraged (but not required) to take this training to obtain access to the eShip Global system. Some employees may feel comfortable simply following the detailed instructions on the web.

How do I get access to use eShip Global?
In order to obtain access to the eShip Global system, employees must complete and submit an Application for eShip Global Purchases to Accounts Payable. The application must be signed by their supervisor and the College/Division Administrator. The form is available on the Finance Forms and References pages.

See eShip Global Procedures on the Finance Forms or References pages for more information.

If you have any questions about using eShip Global, please contact
Armand Villacorte at 3-5660 or Aida Hermosilla at 3-8744.