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USING RUN CONTROLS IN THE FINANCE
SYSTEM
Run Controls are created by users to
run reports and processes in the
Finance System.
By creating a specific Run Control
for frequently-run reports, you can
reuse that Run Control each time you
run the report, without having to
retype the parameters for that
report.
Adding a Run Control
For example, if you wanted to create
a Run Control for the 1074 report
that includes all of the cost
centers assigned to Dr. Smith, you
could create a Run Control as
follows:
1. Navigate and select “Dept
Verification Rpt (1074)” from the
menu.
2. Click on “Add a New Value.”
3. Enter a Run Control ID that is
easy to remember (e.g., 1074_Smith).
4. Click the “Add” button.
5. Enter the parameters for the
report (e.g., accounting period
range, fiscal year range, cost
center(s), check the sections of the
report you want to run, etc.).
6. Click the “Save” button to save
the parameters to the Run Control ID
before running the report.
7. Each time you want to run the
same report, select the same Run
Control (1074_Smith). You can run it
with the existing parameters or
change some of the parameters as
described below.
Changing the Parameters of a Run
Control
You can change the parameters (e.g.,
cost centers) for a Run Control at
any time by pulling it up, making
the change, and saving the Run
Control.
For example, if Dr. Smith was
assigned another cost center that
needed to be added to the
“1074_Smith” Run Control, you would
do the following:
1. Navigate and select “Dept
Verification Rpt (1074)” from the
menu.
2. Click on “Find an Existing
Value.”
3. Enter the Run Control ID
previously created (1074_Smith).
4. Click the “Search” button.
5. Add the cost center to the Report
Parameters page.
6. Click the “Save” button at the
bottom of the page before you run
the report to save the changes. If
you don’t want to permanently change
the parameters, you can run the
report without saving the change.
Deleting a Run Control
To delete Run Controls that are no
longer needed, follow the
instructions below:
1. Navigate to and click on the
“Delete Run Control ID” link.
2. Check the Run Controls you want
to delete and click the “Save”
button.
3. The Run Controls are deleted.
If you have questions about using
Run Controls, contact Mike Glisson
at 713-743-8706 or
mtglisson@central.uh.edu.
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