Learn about the new mileage reimbursement rate
(Effective January 1, 2013)

The Internal Revenue Service periodically updates the maximum mileage rate that employers can reimburse employees for business-related use of their own personal vehicle. The IRS recently announced that the rate will be increased to 56.5 cents per mile starting January 1, 2013.

Please note that the mileage rate used for reimbursement is based on when the mileage was incurred, not when it is reimbursed. Therefore, mileage incurred in 2012 that is reimbursed in 2013 will be reimbursed at the 2012 rate of 55.5 cents per mile.

The Mileage Report that may be used to document local, intercity mileage, parking, and tolls is located on the AP travel website (http://www.uh.edu/finance/pages/AP_Travel.htm). The driver must provide a point-to-point itemization of locations driven, the business purpose, and support the miles claimed with odometer readings or an Internet mileage calculator (e.g., Mapquest).

If you have any questions about the mileage rate, please contact Sandra Silva (3-5883 or ssilva@central.uh.edu) or Edwin Rodas (3-8961 or emrodas@central.uh.edu).

New Non-Taxable Mileage Rate for Moving Expenses
(Effective January 1, 2013)

The IRS also made a change to mileage related to moving and relocation expenses effective January 1, 2013. Part of the mileage associated with moving expenses is non-taxable and part is taxable. The table below indicates the taxable and non-taxable mileage rates related to moving expenses. For the calendar year 2013, non-taxable mileage rate will be increased to 24 cents per mile:

For Moving Mileage Incurred  Non-Taxable Taxable Total
January 1, 2012 - December 31, 2012 23.0 cents per mile 32.5 cents per mile 55.5 cents per mile
January 1, 2013 and after 24.0 cents per mile 32.5 cents per mile 56.5 cents per mile

If you have any questions about moving expenses, please contact Keith Gernold (3-8710 or kgernold@central.uh.edu).