Administration and Finance Focus
 
 

April 2009
August 2010
SPOTLIGHT
Employee Spotlight - Stephanie Carpenter

CALENDAR
August
Events Calendar

NOTES AND NEWS

Bookstore
Textbook Rentals Come to UH Bookstore

Department of Public Safety
Salute to Law Enforcement 2010

Update - What is your Exit Strategy?

Dining
Three Aramark Employees From the University of Houston Recognized at Annual Thrive Summit

Finance
Sales Tax Holiday

August 2010 Clean-Up
 
Historically Underutilized Business (HUB) Statistics

Green UH
Green Hints to Save Water: Outdoor Watering

Vending Machines Receive Sustainable Upgrades

Summer Planting at New Campus Community
Garden


Human Resources
Human Resources 4th Annual Benefits Fair

HRMS
ePRF Form and Effective Dating

Parking and Transportation
Shuttle Tour

Plant Operations
Plans Underway for Central Plan Expansion Project

Policies and Procedures

SAM Approvals
MAPP Approvals
 


Quick Tip: For enrollment services questions, students can call 713/743-1010.


If you have comments or would like to submit an article to future newsletters, contact Alexandra McGuffey at avmcguffey@uh.edu by the 20th of each month.
 

                                                                                                               

ePRF Form and Effective Dating:

There are two effective dates that are entered into PeopleSoft HRMS with the electronic position request form, ePRF, even though the departmental user requests only one effective date. The ePRF Form is used to request a new position or update a position, and it is also used to request funding for a new position or change funding for an existing position. One effective date is entered in Position Data, and one effective date is entered in the Dept Budget Table.

During end-of-year processing, since the ePRF Form loads position funding into the Dept Budget Table, the ePRF Form will not accept effective dates for the new fiscal year until BDM, the budget system, has loaded position funding for the new fiscal year into the Dept Budget Table in PeopleSoft HRMS. Once position funding has been loaded for the new fiscal year, a notification will be sent to departmental users that ePRF Forms can be submitted for the new fiscal year. Alternatively, once the Budget Office closes the current fiscal year budget, the ePRF Form will no longer accept effective dates for the current fiscal year; and a notification will be sent to departmental users.

To assist departmental users with determining the appropriate effective date to enter, below are examples of effective dates the ePRF Form will accept and the logic for loading effective dates from the ePRF Form into Position Data and the Dept Budget Table:

Fiscal Year Available for Entry on the ePRF Form: 2011 (09/01/2010 08/31/2011)

Effective Dates available for Entry on ePRF Form:

    6 months prior to date ePRF initiated but not earlier than 09/01/2010
    thru 12 months after date ePRF initiated but not later than 08/31/2011
    New Positions:
      Effective Date Entered on Position Data:
        Requested Effective Date

      Effective Date Entered on Dept Budget Table:
        Requested Effective Date
    Update to Existing Positions: Update to Existing Positions:
      Effective Date Entered on Position Data:
        Requested Effective Date

      Effective Date Entered on Dept Budget Table:
        If Requested Effective Date is greater than first day of next unconfirmed pay period for position Requested Effective Date

        If Requested Effective Date is less than first day of next unconfirmed pay period for position First Day of Next Unconfirmed Pay Period
        (Program determines whether position is bi-weekly or monthly.)

      The ePRF Form can be viewed after the program loads data into Position Data and the Dept Budget Table, and the calculated Budget Effective Date will display.

    Additionally, a Funding End Date may be entered for contract/grant funded positions on the Budget Information Page of the ePRF Form. Funding for the current fiscal year will automatically end on 8/31/XX. However, if the contract/grant funding end date is prior to 8/31/XX, a funding end Date may be entered. The ePRF Form will enter the Funding End Date and return the position funding to the college/division suspense account on the following date. Below is an example:

    ePRF Form:
    Requested Effective Date: 09/01/2010

    Requested Funding End Date: 01/31/2011

    Dept Budget Table Entry:

    Row 1 (w/Contract/Grant Cost Center):
           Effective Date: 09/01/2010
           Funding End Date: 01/31/2011

    Row 2 (w/Suspense Cost Center):
           Effective Date: 02/01/2011
           Funding End Date: blank

    Hopefully, this information will assist you with determining the appropriate effective dates when submitting ePRF Forms. If you have further questions, you may contact your HR-Compensation representative, Budget Office representative, or the HRMS Office at
    713-743-8134 or 713-743-1962.