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ePAR TIPS
1. Always use “Search for People”
before hiring any new employee. Most
people already have a PeopleSoft ID,
such as students, applicants,
previous employees, and visitors. To
prevent duplicate ID issues, use the
search instructions
http://www.uh.edu/hr/HRFORMS/Search_Match.pdf each time you
begin the hire process.
2. How to choose which ePAR form to
use:
Hire Form:
Hire a new employee
Rehire a terminated employee
Transfer an employee from another
department (same grade)
Promote an employee from another
department
Add an additional job for an
employee
Exempt Staff Overload
Edit Existing Job:
Any changes for an employee in
your department
Transfers within your department
Promotions within your department
Pay Rate Changes
Pay Rate Changes Interim Assignment
FTE Changes
Change Employment Status:
Terminations
Retirements
Leave of Absence (unpaid leave)
Paid Leave of Absence
Return from Leave
Summer Work Break
Return from SWB
Education Leave
Return from Education Leave
Additional Pay:
Not for work performed
Communication Allowance
Car Allowance
Employee Awards (by HR approval
only)
Incentive Pay (by HR approval only)
Human Subjects
Royalties
Miscellaneous Compensation (by HR
approval only)
3. All hires and rehires with more
than one year break in service must
complete an I-9 on or before the
first day of work. If you have
questions about I-9s, please contact
the HR Service Center.
• Employees must report to the HR
Service Center in room 325 of the
McElhinney Building to complete an
I-9.
4. If the employee is a foreign
national, then the employee must
complete a Foreign National Tax
Information Package (http://www.uh.edu/hr/HRFORMS/HowToCompleteINTLTaxForm.pdf).
Scan and attach the entire tax
package, with copies of requested
documents, to the ePAR and name it
“Foreign National Tax Info.”
5. If the employee doesn’t have a
social security number, then they
must have a receipt letter from the
Social Security Administration, scan
and attach this letter to the ePAR
and name it “Social Appl Receipt.”
6. All new employees must complete
the three page Personal Data Sheet (http://www.uh.edu/hr/HRFORMS/PersonalDataSheet.doc).
Scan and attach all three pages to
the ePAR and name it “Personal Data
Sheet - PDS.”
7. Do not combine the documents
listed above into a single
attachment. Foreign National
paperwork and Personal Data go to
different offices for processing..
8. Attachments should only be in
Adobe PDF format.
9. Refer to the New Hire Checklist (http://www.uh.edu/hr/HRFORMS/newhirechecklist.doc)
for more information.
10. The minimum hourly wage is $7.25
per hour, and the minimum monthly
wage for staff jobs is $1971.66,
regardless of FTE. The minimum wage
for graduate students is $628.34 for
50% FTE to be eligible for the GATF.
(The $628.34 minimum can be adjusted
for FTE, i.e. $314.17 for 25% FTE.)
If you are responsible for preparing
personnel transactions and you have
not attended ePAR training, please
check the HR training webpage (http://www.uh.edu/adminservices/training/hrms.htm)
to view class dates and times and to
register for ePAR training.
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