Administration and Finance Focus
 
 

                                                                                                               

KEY DATES FOR AUGUST 2009 RELATED TO YEAR-END PROCESSING

Some of the key deadlines and tasks planned for August are listed below. All deadlines and tasks are included in the FY09 and FY10 Key Dates Calendar for UH/UHS Departments on the Finance website: http://www.uh.edu/finance/pages/Calendar.htm

Monday August 10
Finance emails deficit fund equity report to CDAs for their review in preparation for end-of-year.

Friday August 14
5 PM deadline for submitting all FY09 requisitions to Purchasing.
5 PM deadline for submitting state purchase and travel vouchers to Accounts Payable for FY09 payment.
5 PM deadline for submitting state SC vouchers to General Accounting for FY09 payment.

Monday August 24
5 PM deadline for submitting local purchase and travel vouchers to Accounts Payable for FY09 payment.

5 PM deadline for submitting local SC vouchers to General Accounting for FY09 payment.

Wednesday August 26
Deadline for departments to delete or zero out FY09 PO vouchers that were not processed (after deleted or zeroed out, re-budget check with an August 2009 Accounting Date).

Friday August 28
Departments can begin creating and submitting FY10 vouchers (Accounting Date and Scheduled Due Date equal to or after 09-01-09). However, they cannot create FY10 vouchers for prior-year PO's (BP2009 and earlier) until September 1, after the PO carry-forward process is completed.

Departments can begin creating and submitting FY10 SC vouchers. (Accounting Date and Scheduled Due Date equal to or after 09-01-09)

Monday August 31
12 noon deadline to submit cash receipt journals and money bags to Student Financial Services for FY09 deposits and deadline for submitting UHSA cash receipt journals and money bags to Treasury for FY09 deposits. All cash receipt journals and/or money bags received after 12 noon will be posted in FY10.

Finance runs PO carry-forward process to create a FY10 encumbrance and a prior-year budget for un-liquidated prior-year PO's (BP2009 and earlier). This only applies to PO's on non-project (NA) cost centers. Departments will not be able to create vouchers on August 31, so that it does not interfere with the PO carry-forward process.

If you have any questions about the Key Dates Calendar, please contact Mike Glisson at x38706.