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KEY DATES FOR AUGUST 2009 RELATED TO
YEAR-END PROCESSING
Some of the key deadlines and tasks
planned for August are listed below.
All deadlines and tasks are included
in the FY09 and FY10 Key Dates
Calendar for UH/UHS Departments on
the Finance website:
http://www.uh.edu/finance/pages/Calendar.htm
Monday – August 10
• Finance emails deficit fund equity
report to CDAs for their review in
preparation for end-of-year.
Friday – August 14
• 5 PM deadline for submitting all
FY09 requisitions to Purchasing.
• 5 PM deadline for submitting state
purchase and travel vouchers to
Accounts Payable for FY09 payment.
• 5 PM deadline for submitting state
SC vouchers to General Accounting
for FY09 payment.
Monday – August 24
• 5 PM deadline for submitting local
purchase and travel vouchers to
Accounts Payable for FY09 payment.
• 5 PM deadline for submitting local
SC vouchers to General Accounting
for FY09 payment.
Wednesday – August 26
• Deadline for departments to delete
or zero out FY09 PO vouchers that
were not processed (after deleted or
zeroed out, re-budget check with an
August 2009 Accounting Date).
Friday – August 28
• Departments can begin creating and
submitting FY10 vouchers (Accounting
Date and Scheduled Due Date equal to
or after 09-01-09). However, they
cannot create FY10 vouchers for
prior-year PO's (BP2009 and earlier)
until September 1, after the PO
carry-forward process is completed.
• Departments can begin creating and
submitting FY10 SC vouchers.
(Accounting Date and Scheduled Due
Date equal to or after 09-01-09)
Monday – August 31
• 12 noon deadline to submit cash
receipt journals and money bags to
Student Financial Services for FY09
deposits and deadline for submitting
UHSA cash receipt journals and money
bags to Treasury for FY09 deposits.
All cash receipt journals and/or
money bags received after 12 noon
will be posted in FY10.
• Finance runs PO carry-forward
process to create a FY10 encumbrance
and a prior-year budget for
un-liquidated prior-year PO's
(BP2009 and earlier). This only
applies to PO's on non-project (NA)
cost centers. Departments will not
be able to create vouchers on August
31, so that it does not interfere
with the PO carry-forward process.
If you have any questions about the
Key Dates Calendar, please contact
Mike Glisson at x38706.
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