Administration and Finance Focus

April 2009
April 2010
RecycleMania Video

Spotlight - Priscella Yang


Events Calendar


Copy Center
Copy Center Blog

Shredding Available for UH Employees

Print here, not there: How to be cost efficient and more effective in the office.

Department of Public Safety
The RAD Program Gets New Suits

UHDPS Donates to ColorCycle

Denise Clarke nominated to attend the Women’s Foodservice Forum Annual Leadership Development Conference

Now Offering Box Lunch - 8.50

Goodbye RFOC, Hello FRESH FOOD Co.


Transaction Processing Instructions on the Web

New Fees for National Travel Systems (NTS)

Historically Underutilized Business (HUB) Statistics

UH Office Equipment Freecycle

Green UH
Green Hints - Get Some Fresh Air

CLASP Program Promotes Sustainability on Campus  

UH Partners With Urban Harvest

UH Releases Official Carbon Footprint

Human Resources

Training Offerings

Parking and Transportation

NEXTBUS Launches to Enhance UH Shuttle

Plant Operations
UH Central Plant Monthly Tours

Capital Renewal and Deferred Maintenance Program Info Now Online

New Quarterly Newsletter Regarding Facilities Management

Policies and Procedures
SAMs in Campus Review
MAPPs in Campus Review

Quick Tip: For enrollment services questions, students can call 713/743-1010.

If you have comments or would like to submit an article to future newsletters, contact Alpa Vaghani at by the 20th of each month.


Transaction Processing Instructions on the Web

As a reminder, the following documents under “Transaction Processing” on the Finance References page are provided for staff who create, review, or approve financial transactions. Please review them and direct any comments or questions to the appropriate processing unit or Mike Glisson at

Best Practices for Vendor Payments
• How to pay vendors fast and minimize employee reimbursements
• How to avoid duplicate payments
• Timeframe for processing employee and student reimbursements
• When to process PO vouchers and when to let Accounts Payable do it
• How to pay service centers and auxiliaries

Fund Equity Transfers

• Local fund equity transfer rules
• State fund equity transfer rules

Procurement Rules Checklist

• Purchases that do and do not require a PO
• Key restrictions for purchases made with state funds, tuition funds, and HEAF funds
• Employee and student reimbursement procedures
• Paying auxiliaries and services centers
• Additional requirements/approvals for purchasing
     o Advertisements
     o Moving expenses
     o Gift cards
     o Official functions (e.g., business meals, etc.)
     o Printing services
     o Professional memberships on state funds
     o Public relation services
     o Registration fees for conferences and seminars
     o Subscriptions

Prompt Payment Summary
• Entering the correct dates on vouchers
• Which vouchers are scheduled to pay immediately and which are scheduled to pay in the
• When and how to change the scheduled payment date on the voucher
• Which vouchers are subject to paying interest if paid late and which are not
• When and how to refuse paying interest

State Fund Procurement Restrictions
• Expanded list of purchases not permitted with state funds
• When it is okay to make advance payments with state funds
• Link to Comptroller’s Purchase Policies and Procedures Guide for more information

Transferring Non-Payroll Expenses

• Process overview and detailed instructions for transferring non-payroll expenses
     o From state funds to state funds
     o From state funds to local funds
     o From local funds to local funds
     o From local funds to state funds