OCTOBER 2007 - EMPLOYEE
FOCUS
Mandatory Training Reminder
Employees across campus have been receiving
emails notifying them that they have been
enrolled in required courses available in
WebCT.
All assigned courses must be completed by
December 31, 2007. Employees may lose
privileges or access associated with their
assigned course(s) if they are not completed
by the December deadline. Business Services
will provide monthly status reports
beginning November 1, 2007 to the
College/Division Administrators and Division
Vice Presidents. The following queries have
been developed to enable departmental
monitoring between monthly reports:
HR_EEO_TRN_FY08_STAT_BY_CRSE
HR_ETHIC_TRN_FY08_STAT_BY_CRSE
HR_FRAUD_TRN_FY08_STAT_BY_CRSE
HR_SOS_TRN_FY08_STAT_BY_CRSE
HR_TRN_FY08_FIN_STAT_BY_CRSE_
If you experience any problems or have
questions about these courses, please
contact the Customer Service Center at
3-3988.
FY08 phone equipment, long distance, and
postage.
HUB VENDOR OF THE MONTH
WHO:
PDME Office Supply Inc.
Owner and CEO – P.D. Morrison is a founding
board member of the central and South Texas
Minority Business Council.
The company is independently and locally
owned since 1994 with offices in Houston and
Austin.
WHAT:
PDME Office Supply Inc. sells general office
supplies including printers, copiers, fax
machines, computer peripherals, office
furniture/space planning services,
janitorial/break room supplies, school
supplies, etc.
HOW:
Orders can be placed at
www.pdme.com,
by phone at 713/937-4700, or by fax at
713/937-9619.
Contact Gloria Lloyd at 713/937-4700 for
additional information or a catalog.
ONE THING ABOUT OUR COMPANY THAT WE WOULD
LIKE UH TO KNOW:
Although we utilize the latest in bar coded
conveyor technology, a “pick-to-voice” pick
system, we pledge to never replace human
interaction with technology as it relates to
maintaining a high level of customer
service.
INTERESTING FACTS ABOUT THE COMPANY:
The Company was nominated into the National
Minority Supplier Diversity Council’s Center
of Excellence by the Dell Computer
Corporation in 2006. PDME was recognized by
the Austin Business Journal (ranking above
10 million in revenue) as the 5th fastest
growing company in central Texas in 2006.
The company also received the Administrators
Award for Excellence from the U.S. Small
Business Administration in 2003.
Among its many impressive credentials, PDME
was the recipient of the Regional Directors
Award for Outstanding Commitment of
Excellence by the U. S. Department of
Commerce in 1999. Additionally, the company
successfully competed for and secured the
NFL’S office supply contract for Super Bowl
XXXV111 in 2004. That same year the company
became a large underwriter for a local
Habitat for Humanity Project.
PDME holds the following certifications:
● HUB – State of Texas
● MBE - Houston Minority Business Council
● MBE – Michigan Minority Business Council
● MBE – City of Houston
● MBE – Houston I.S.D.
● MBE – City of Austin
● MBE – State of Illinois
● SDB – U.S. Small Business Administration
For further information on this or other
HUB vendors contact the University of
Houston HUB Operations Department:
Sandra G. Webb – (713) 743-5662
E-mail:
sgwebb@central.uh.edu
Please be sure to check out Vendor Special
Offers
by visiting the HUB Home Page by clicking
here!
Who’s Who in Administration & Finance
Who:
Joycene A. Roussell
Compensation Analyst 2
Years of UH Service:
2 months
Department:
Human Resources – Compensation
How to contact me:
Email:
Jroussell2@uh.edu
Phone: 3-5772
Where to fine me:
360B McElhinney Hall
|
 |
When to call me:
Call me when you have questions about
salary, promotions, overtime regulations and
job descriptions. Also, call me for market
analysis, job analysis and other
compensation related issues.
What I like best about my job:
I especially enjoy researching and reviewing
positions for equity and making
determinations on the most accurate
compensation for that position. I also enjoy
assisting with designing new compensation
strategies.
Historically Underutilized Business (HUB) Statistics
FY07 (September 2006 – August 2007)
University of Houston HUB use for FY07 =
23.19%
UH System Administration HUB use for FY07 =
31.93%
UH/UHSA departments with 70% HUB use or
higher that spent at least $100 in FY07
|
College/Division |
Department
|
HUB Use |
Total
Purchased |
| Administration and Finance |
INST - FINANCIAL ACCOUNTING |
100.00% |
11,338.77
|
| Liberal Arts and Social Sciences |
RELIGIOUS STUDIES |
100.00% |
377.60 |
| Administration and Finance |
HUB PROGRAMS |
90.82% |
3,882.45 |
| Technology |
CENTER FOR FUTURE OF HEALTH |
87.71% |
8,365.34 |
| Graduate College of Social Work |
AMERICAN HUMANICS |
86.74% |
4,467.53 |
| Academic Affairs |
INST - ACADEMIC AFFAIRS |
85.72% |
788,579.09 |
| Liberal Arts and Social Sciences |
SOCIOLOGY |
81.49% |
55,047.43 |
| Business Administration |
FINANCE |
77.83% |
27,717.88 |
| Business Administration |
ACCOUNTANCY AND TAXATION |
77.55% |
98,622.66 |
| Chancellor/President |
AUDITING |
71.34% |
16,727.29 |
| Academic Affairs |
TECHNOLOGY SUPPORT SERVICES |
71.21% |
1,448,863.02 |
| Liberal Arts and Social Sciences
|
AFRICAN-AMERICAN STUDIES |
70.45% |
82,378.87 |
The above percentages include
HUB-eligible voucher, P-Card, and HUB
subcontractor payments for FY07. HUB
subcontractor payments are included in the
semi-annual and annual reports.
September 2007
University of Houston HUB use for September
2007 = 13.69%
UH System Administration HUB use for
September 2007 = 52.03%
UH/UHSA departments with 90% HUB use or
higher that spent at least $100 in September
2007
|
College/Division |
Department
|
HUB Use |
Total
Purchased |
| Law
Center |
EXTERNAL AFFAIRS, LAW |
100.00% |
550.94 |
| Law
Center |
FACULTY SUPPORT LAW |
100.00% |
691.27 |
|
Education |
INSTITUTE FOR URBAN EDUCATION |
100.00% |
556.59 |
| Law
Center |
LAW |
100.00% |
1,770.80 |
|
Academic Affairs |
SECURITY AND DISASTER RECOVERY |
100.00% |
530.23 |
|
Liberal Arts and Social Sciences |
ANTHROPOLOGY |
96.34% |
1,199.81 |
|
Liberal Arts and Social Sciences
|
SOCIOLOGY |
95.32% |
7,640.74 |
|
Academic Affairs |
INST -
ACADEMIC AFFAIRS |
95.20% |
26,800.34 |
|
Business Administration |
MANAGEMENT |
94.73% |
6,825.36 |
|
Liberal Arts and Social Sciences |
PHILOSOPHY |
91.40% |
2,766.75 |
|
Business Administration |
MBA
STUDENT SERVICES CENTER |
91.18% |
510.90 |
|
Business Administration |
MARKETING |
90.72% |
1,821.80 |
|
Technology |
HUMAN
DEVELOP AND CONSUMER SCI |
90.49% |
5,026.64 |
The above percentages include
HUB-eligible voucher and P-Card payments for
September 2007. However, HUB subcontractor
payments are not included in the monthly HUB
statistics but are included in the
semi-annual and annual HUB reports.
HUB reports by college/division and
department are posted on the web at:
http://www.uh.edu/finance/pages/HUB_Reports.htm
See the HUB Vendor Directory for a list of
frequently-used HUB vendors:
http://www.uh.edu/hub/
You can also call Sandra Webb at x35662 or
Alan Philips at x35671 if you need help
finding a HUB vendor.
Cost Center Verification Toolkit
The Division of Administration & Finance
assembled a set of tools to assist employees
with the Cost Center Verification process.
During the months of August and September
Finance representatives trained colleges and
divisions on these tools as well as Cost
Center Verification procedures. We have
compiled this information (including the
Training Handout) on the Office of Finance
website at
http://www.uh.edu/finance/pages/References.htm.
Please contact the Customer Service Center
for more information at 713-743-3988.
Hiring A New Employee?
Due to restrictions on the use of Social
Security Numbers, many systems on campus now
use the Employee ID as the unique
identifier. The services provided by these
departments are not available until a new
employee has a PeopleSoft ID.
HR has modified their procedures accordingly
to assist your new benefit eligible
employees with obtaining the tools necessary
to begin work. Effective immediately, the 3
page Personal Data Sheet must be submitted
with the Personal Action Request (PAR) at
least 5 days prior to the employee’s first
day. HR will continue to complete the I-9 at
orientation.
We will enter the information from the
Personal Data Sheet into the HRMS system and
provide the new employee with his or her
Employee ID at ROAR (New Hire Orientation).
This will enable the new employee to receive
their Cougar 1Card, parking permit, and
other campus services on their first day.
ePAF Demonstrations
The HRMS office completed the final ePAF
demonstration in September and October. The ePAF
demonstrations have also been presented to the UHD, UHCL and UHV campuses to a limited
audience. The HRMS office will be contacting
College Business Administrators for HR
workflow routing for the PAR, this
information will be collected to build the
routing structure for the ePAF form.
Note- ePAF stands for electronic
Personnel Action Form. The University of
Houston will use the name of ePAR
(electronic Personnel Action Request), ePRF
(electronic Position Request Form) and eRAF
(electronic Re-Allocation Form.
|
HR Workflow
Approvals |
Queries
Developed |
|
Think about what approvals are
needed for the various employee
classes; professional admin,
faculty, students. Is it different
for each employee class? The faster
we can gather this information the
sooner we can get started. |
Users
can run queries using the PAR
approval information that is
currently stored in PeopleSoft. The
Query names are:
HR_PAR_EMP_DATA
HR_PAR_JOB_DATA
If users are currently inputting the
routing structure for the form on
the PARs, the query will capture
this information. |
|
Project
Information |
Training |
|
The vendor is Gideon Taylor; they
have developed this product for
numerous universities. A consultant
will assist in developing the ePAF
form and routing structure. The
project may take 3-6 months to
implement. The PAR will be
transformed to the new program
followed by the PRF. We will get
started on the project after the
workflow routing is defined. Once
all information is gathered we
should be able to give a more
definite time frame. The vendor will
be onsite in November. |
Once
the new program is developed,
training will be administered to the
end users, via classroom, and more
than likely online or WebCT. Manual
instructions will be created and
stored on the HRMS website for your
review.
|
October
CALENDAR
|