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In this month's issue:
May Calendarr
SPOTLIGHT
Payroll Reallocation/ Suspense/ Encumbrance
Troubleshooting FAQ’s
Who's
Who
HUB Vendor of
the Month
FINANCE
Employee Reimbursement & Vendor Direct Deposit
Required Finance & HR Training
Open Commitment Review
Review Finance Transactions in Process
Historically Underutilized Business (HUB) Statistics
HUMAN
RESOURCES
Performance Communication and Development Program Announcements
Training
Short Work Break or Termination or Leave of Absence
Supervisor
Training
New HR
Generalist
Printable
Version
If you
have comments
contact Sara Carter at
scarter@uh.edu
Contents Edited by the Administration & Finance Customer Service Center
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MAY 2007 - BUSINESS
NOTES AND NEWS
Employee Reimbursement & Vendor Direct Deposit
Direct Deposit is now available for employee
reimbursements and vendor payments at all
UHS components. If you
would like to receive your employee
reimbursements for travel and other expenses
via direct deposit, please complete the
direct deposit authorization
form. University vendors can also complete
this form to receive direct deposit on
payments for good and services as well.
This form should be faxed to the Vendor ID
Team at 713-743-0521. This is separate from
the direct deposit process for employee
payroll, which is set up in PASS. If you are
not setup as a vendor in our vendor file,
you would also need to complete the UHS
Vendor Setup Form or UHS Individual Setup
Form. All of the vendor forms can be
accessed
here.
Below are some FAQs about the direct deposit
process for employee reimbursements and
vendor payments.
Q: Who is eligible to receive Accounts
Payable payments by direct deposit?
A: Any company or individual who receives a
voucher payment or reimbursement from the
University of Houston, UH Downtown UH
Victoria, UH Clear Lake and UH System
Administration.
Q: What types of payments are NOT eligible
for direct deposit through Accounts Payable?
A: Payroll payments (employees sign up for
payroll direct deposit through PASS
https://my.uh.edu/pass)
and student refunds for tuition and fees
(deposited to student’s account based on
feed from student system). All payments made
through Accounts Payable are eligible for AP
direct deposit.
Q: Is direct deposit required?
A: No, but it is highly encouraged.
Advantages of direct deposit over paper
checks include:
• No time or effort required to make the
deposit
• Deposited to your bank account faster
• No lost or stolen checks
Q: Will I receive a notice from the
university when a direct deposit is made to
my bank account?
A: No, but when a direct deposit does appear
in your account, you can use the Vendor
Payment Inquiry link
here
to get more information about the payment,
if needed.
Q: Is it necessary for a bank to complete
the Financial Institution section on the
Direct Deposit Authorization Form?
A: No, the vendor or employee can complete
this section themselves, if they like.
Q:
The Direct Deposit
Authorization Form states that part
or all of a direct deposit may be reversed
if the direct deposit was made in error. How
will the university handle direct deposits
made in error?
A: The university will not reverse an AP
direct deposit made in error without first
contacting the payee to verify this will not
cause a problem. In most cases, Accounts
Payable will find some other way of
resolving the overpayment, such as obtaining
a refund check from the payee or creating a
credit voucher that will reduce a future
payment to the payee.
Q: The Direct Deposit Authorization Form
includes my bank account information. How is
this information secured?
A: The form should be faxed directly to the
Vendor Maintenance Group at 713-743-0521.
Vendor Maintenance enters the direct deposit
information into vendor pages within the UHS
Finance System, which only a few people in
Finance have access to view. Once the
information is entered, the Direct Deposit
Authorization Form is stored electronically
in a secure location and any paper forms are
shredded. |
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