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In this month's issue:
April Calendar
SPOTLIGHT
HR Reports
Who's
Who
HUB Vendor of
the Month
FINANCE
Reserve Your
Inventory Scanner
HUMAN
RESOURCES
Helpful PeopleSoft Queries
Sick Leave Pool
PAYROLL
Payroll Accounting
TRAINING
Training Survey Results
New Training Classes
Access to HR View 8.9
Printable
Version
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APRIL 2007 - BUSINESS
NOTES AND NEWS
Payroll Accounting
PeopleSoft Commitment Accounting 8.9 allows
the user to map the account using templates
and a set of mapping tables. This mapping
set up is then used by the commitment
accounting processes (payroll distribution,
encumbrance, and the GL interfaces) to
determine the account for an expense
transaction without its having to be
specified with the business unit and
speedtype.
As a small example of how account mapping
has simplified data entry, without account
mapping, the department budget earnings
table had to have a account code specified
for almost every earning code –
|
Earn Code
|
Combo Code |
| |
00730-19406-50104 |
| ADJ
|
00730-19406-16120 |
|
503 |
00730-19406-50104 |
| 502 |
00730-19406-50104 |
| 432
|
00730-19406-50120 |
| 424
|
00730-19406-50114 |
| 410
|
00730-19406-50110 |
| 400
|
00730-18940-50112 |
| 310
|
00730-19406-50111 |
| 125
|
00730-19406-50104 |
Note that this is the same cost center for
each earnings type; only the account
changes. Note also that had this position
been split funded, there would have had to
be the same number of rows for each cost
center in the position’s funding
distribution.
With account mapping it requires a single
account code to identify the cost center (or
multiple account codes in the event of split
funding), and then the system assigns an
account when the distribution and
encumbrance processes run. The multiple
lines of the dept budget earnings entry
depicted above would be pared down to a
single entry.
|
Earn Code
|
Combo Code |
|
Regular Earnings |
00730-19406 |
Instructions for Completing the Position
Request Form and Payroll Reallocation: It is
important to stress that account mapping
only affects the account. It does not affect
the cost center itself. When completing a
PRF or reallocation form, the business unit
and the speedtype are all that is required.
PeopleSoft will define and assign the
correct account by job code for salary and
by earnings code and the correct account for
each deduction code or tax code for all
other transactions.
Cross Campus Funding
Commitment accounting in PeopleSoft 8.9 does
not allow cross campus funding. If the
employee’s job is housed at System, his
position can not be funded by UH and vice
versa. The business unit on the combo code
must match the business unit of the
position.
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