|
MAPP Name
and Number |
Date
Revised |
Change to
Policy |
| 01.03.03
– Business Continuity Planning |
08.31.2007 |
MAPP 01.03.03 was drafted to
establish the framework and define the roles
and responsibilities for the preparation,
updating, and monitoring of university
Business Continuity Plans. |
|
02.03.03 – Employee Orientation and
Sign-up |
08.31.2007 |
In MAPP 02.03.03, the sample
Employee Authorization Request has been
eliminated as this is no longer in use.
Information about the forms currently
required by Human Resources for orientation
has been added. |
|
02.05.02 – Time and Effort Reporting |
08.31.2007 |
Section II.H. of MAPP 02.05.02
has been modified to require that
college/division administrators assure that
staff working on sponsored projects receive
the web-based training for time and effort
reporting. |
|
02.06.01 – Staff Training and
Development |
08.31.2007 |
Section VIII has been added to MAPP 02.06.01 to explain the mandatory
training process for all employees and the
mandatory training process for employees,
who are involved in certain roles at the
university, which requires specified annual
training for access to Financial and other
systems. |
|
04.01.01 – Purchase of Goods,
Materials, and Supplies through the
Purchasing Department |
08.31.2007 |
Changes to 04.01.01 eliminate the
“live animals” procurement process, as this
is addressed elsewhere and eliminate wording
that references Service Center Requisitions
and instead references the Printing Order
Form, when ordering from the UH Printing
Department. |
|
04.01.11 – Procurement Card |
08.31.2007 |
MAPP
04.01.11 has been completely re-written to
eliminate redundant information, which is
currently housed on the UH Finance
Department web site. |
|
04.02.01C – Corporate Travel Card |
08.31.2007 |
The Corporate Travel Card application has
been updated to include the current
application in MAPP 04.02.01C. Also,
information related to the name of the bank
has been removed to make the provisions more
general. The appeals process described in
Section VII.B.3 has been deleted. |
|
04.02.05 – Travel Card |
08.31.2007 |
New MAPP
04.02.05 related to the administration of
the University’s Travel Card program has
been created to provide policy and procedure
provisions for the departments related to
this program. |
|
05.02.01 – Expenditures and
Expenditure Authority |
06.12.2007 |
MAPP 05.02.01 was
updated to reflect current procedures for
the authorization of expenditures within
colleges and divisions of the University of
Houston. Changes to this document include
language defining the role of “Department
Approver” in regards to transactions for a
college or division that are processed
through workflow and updating names and
titles throughout the university. This MAPP
was signed in February; however, some
additional revisions were made to this
document, including the practice of
approving some university transactions like
telecommunication and Plant Operations work
requests via e-mail. |
|
05.02.04 – Payments to Human
Subjects/Participants in Sponsored
Projects |
08.31.2007 |
Subcode information has been
replaced with current expense account data
in MAPP 05.02.04. Outdated information about
obtaining a purchase voucher through Student
Financial Services for payments to human
subjects has been eliminated and updated
with information about operational cash
advances. |
|
06.05.03 – Motor Vehicle Record
Evaluation |
08.31.2007
|
Changes were made to MAPP
06.05.03 to correct the Environmental Health
and Risk Management department’s name and
website. |
|
09.03.01 – Reservation and License
of University Facilities |
08.31.2007 |
Revisions
were made to MAPP 09.03.01 to reflect the
current locations to reserve on-campus
space. Addendums B & D have been removed and
included as links to the updated forms. |
|
12.03.01 – Extension Programs |
08.31.2007 |
MAPP 12.03.01 was written to provide
policies and procedures for submission and
review of university extension programs. |
| MAPP
05.02.02 – Official Functions and
Discretionary Expenditures |
07.30.2007
|
MAPP
05.02.02 was updated to increase the per
person business meal expenditure amount from
$75 to $100. |
| MAPP
05.03.04 – Undergraduate Tuition
Rebate |
07.30.2007
|
MAPP 05.03.04 was updated to
reflect current policy in the governing
Texas Education Code. Changes to this
document include language defining degree
completion as well as allowable hardships a
student may use to petition this maximum
time limit. A student checklist has been
attached to the policy, and the Request for
Undergraduate Tuition Rebate form has been
updated. |
|
SAM Name
and Number |
Date
Revised |
Change to
Policy
|
|
01.A.01 – Administrative Memoranda
System |
08.31.2007 |
Updates were made to SAM 01.A.01
to provide information about the quarterly
review and approval process for SAMs and
eliminate wording related to the hard-copy
distribution of SAMs, as the most current
versions of these documents are available on
the SAM web site. |
|
01.B.07 – Facilities Acquisition,
Construction, or Renovation –
Interim |
08.31.2007 |
Interim SAM 01.B.07 was created
to define a process for approval of projects
with total costs greater than $1,000,000. |
|
01.C.01 – Risk Management Policy
|
08.31.2007 |
Section 4.1.a. of SAM 01.C.01 was
eliminated, which describes the invitation
to bid process for the selection of
insurance companies. Information on the
liability claim reporting and property claim
processes was added to Section 5.1.b. |
|
01.C.02 – Allocation of Insurance
Premium and Claim Reimbursement |
08.31.2007 |
The
current names of the System’s insurance
premiums have been updated in SAM 01.C.02.
01.C.03 – Reporting Work-Related Injuries
and Illnesses 08.31.2007 In SAM 01.C.03,
section 3.2., the title “Office of Attorney
General Workers’ Compensation Division
Handbook” has been replaced with “State
Office of Risk Management.” |
|
01.D.06 – Protection of Confidential
Information |
08.31.2007 |
New SAM 01.D.06 has
been drafted to outline the roles and
responsibilities of the System Privacy
Officer related to effectively managing and
protecting confidential information. |
|
03.A.06 – Establishment,
Maintenance, and Discontinuance of
Credit Card Services |
08.31.2007 |
SAM 03.A.06 has been rewritten to
conform to current system policies and
procedures. |
|
03.A.09 – Manual Checks |
08.31.2007 |
In
Section 4.2 of SAM 03.A.09, “State of Texas
Purchase Voucher” has been replaced with
“purchase voucher,” to more accurately
reflect current System policy.
|
|
03.A.10 – Requests for Funds from UH
Foundation |
08.31.2007 |
To coincide with UH
Foundation processes, we have removed the
word “Friday” from section 2.6 of SAM
03.A.10 and opted to make this phrasing more
general, as UH Foundation sets the
deadlines, not the System. We have added a
link to the required Foundation Payment
Request Form, which is required to be
submitted to General Accounting at the same
time the UH Foundation Check Request is
being sent through the approval process. |
|
03.A.25 – Representation Allowance
|
08.31.2007 |
In Section 3.2 of SAM 03.A.25,
“The Office of the Vice Chancellor for
Administration and Finance” has been
replaced with the “Office of Business
Services,” as the expenditure tracking for
UH Foundation Check Requests is handled by
this office. |
|
03.D.07 – Direct Deposit of Salaries |
08.31.2007 |
Section 3.5 of SAM 03.D.07 was
added to reflect current direct deposit
reversal practices. The sample Direct
Deposit Authorization Forms were also
removed as they are no longer in use, and
any references to these forms have been
replaced to reflect the current practices in
PASS.
03.F.04 – Cash Handling 08.31.2007 SAM
03.F.04 has been rewritten to conform to
current system policies and procedures. |
|
03.F.07 – Foreign Bank Accounts |
08.31.2007 |
As part of its regular review, wording in
Section 4.3.b. of SAM 03.F.07 was changed
from “component” to “component university,”
to be consistent with other SAMs. Section
4.1.j. was also added to include recent IRS
reporting responsibilities. |
|
04.A.02 – Audits by Internal
Auditing |
07.30.2007 |
SAM 04.A.02 was modified to
remain consistent with Board of Regent
Policy 41.01.1.E. The chancellor’s approval
was required prior to internal audit’s
request for review of financial records of
private support organizations and
foundations chartered for the benefit of the
System or any part thereof. This restriction
has since been lifted in the BOR policy and
is now reflected in the related SAM. |
