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Contents Edited by the
Administration & Finance Customer
Service Center
PeopleSoft HR Access
By Carla Ponzio
As a friendly reminder and a reference for
new users, I would like to document the
process for obtaining access to People
Advantage Self Service referred to by all as
P.A.S.S. and access to the PeopleSoft Human
Resource System.
When an employee is hired, their
personal information and job data is entered into PeopleSoft.
A process runs
every evening that creates the user profile
for the new employee. This user profile is
assigned the “Employee security role” which grants the employee access to
P.A.S.S.
In addition, the process generates a welcome
email that is sent to the employee which includes their
password along with instructions for logging
into PeopleSoft. All employees have
access to
P.A.S.S.
When employees require access to the
PeopleSoft Human Resource System they must
first enroll in and complete the mandatory HR View
online training and quiz. Employees may enroll in the
training
here. After the quiz has
been successfully
passed, the employee must complete the security
request form available
here, obtain the necessary
signatures and then fax the form to the Customer
Service Center at 713-743-5596. The Customer Service
Center will verify that the training
requirements have been met and the form has
been filled out accurately and completely.
They will then fax the
completed security request form to the HRMS
office where the access will be updated. An
email will be sent to the user when access has
been granted.
The HRMS office is in the process of
implementing the phased roll out of ePAR and
new security roles have been created for the
workflow routing of the electronic forms. It
is imperative that all information be
completely filled out on the security form,
for example the department code on the form
is needed to determine what row security to
assign the user, which ultimately affects
the eFORMS routing. Signatures are necessary
to remain compliant with State Auditing
policies.
Please visit the Payroll/HRMS
website at http://www.uh.edu/hrms
to access the security request form.
Completing the HRMS
Security Access Form:
The first section of the
form is informational; it
includes the number where
the form should be faxed
upon completion and a phone
number to call if you have
questions.
The
second section should be
completed by the applicant,
the grey boxes expand as
data is entered in the
fields.
The Operator Id
Action field should have
one X, Add is for new
users, Change is for
existing users, Delete
is checked for
terminating employees.
The second question
should be answered,
FSPRD is the PeopleSoft
Finance System and the
UHPRD is the PeopleSoft
Student Administration
system.
The Campus Id is:
HR730 for Central
Campus, HR783 for UH
System, HR765 for UH
Victoria, HR759 for UH
Clearlake, HR784 for UH
Downtown.
The College IDs/Names
are listed for Central
Campus below:
College Name
College ID
College Name
College ID
Admin & Finance
H0419
Liberal Arts and
Social Sciences
H0409
Admin & Finance
H0421
Library
H0417
Architecture
H0403
Natural Sciences &
Mathematics
H0411
Athletics
H0402
Optometry
H0412
Business
H0404
Pharmacy
H0413
Chancellor/President
H0395
Provost/Senior Vice
Chancellor
H0396
Education
H0405
Provost/Senior Vice
Chancellor
KUHT
Engineering
H0406
Research
H0400
Honors College
H0407
Social Work
H0415
HRM
H0408
Student Affairs
H0401
Information
Technology
H0398
Technology
H0416
Law
H0410
University
Advancement
H0399
The Dept ID/Name is
needed to assign the
correct permission list.
The Campus Phone,
Mail Code and Email
Address are necessary
for contact information.
Database Requested
if other than
production: leave this
blank.
Access types:
Access Type
Use
HR View
This is for general
user view
HR Update
This is for HR
Department only
Query
This is to grant
existing users
access to the
Reporting Database
Application
Developer
This is for ES
Developers only
ePAR User
This is for those
users involved in
the ePAR workflow
routing and should
have one box from
the Approval Type
Roles checked.
This section requires 3
signatures by Security
Administration guidelines
before access can be
granted, if the
supervisor/manager is the
same person as the
College/Division, signatures
are still required on both
lines.
The remaining
section of page one is
filled out by the Customer
Service Center/HRMS/security
administrator. Customer
Service will enter the Date
Training Completed, Primary
Security Classes/Roles and
Row Security Assigned will
be filled in by HRMS, the
form will be signed by the
Security Administrator.
Page two of the security
request form should be read
and signed by the new user.
A copy should be given to
the user for his/her
records. Violations of the
rules set forth in the
Confidentiality Statement
could result in expulsion
from the University,
termination of employment
and/or legal action. Please
review this section with the
new users.
